City of Clarkson Valley
Missouri

Minutes of September 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), September 2, 2003.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Jim Sharp Ward 1
Alderperson Susan Shea Ward 1
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

 

Alderperson Gatto made a motion to accept the Minutes, seconded by Alderperson Sharp. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Jim Meyer, a resident of the Kehrs Mill Estates Subdivision, introduced himself and asked if the City has a comprehensive deer management program for the overpopulation of deer? Alderperson Shea stated that she just committed to serving on the newly formed West St. Louis County Deer Task Force.  She explained that this task force would consist of a single representative from St. Louis County Council, St. Louis County Parks, Missouri Departments of Conservation (MDC) and Natural Resources (DNR), and a representative from each of the ten West St. Louis County municipalities.  Their first meeting will be held Tuesday, September 9.  Together, she said, this group is committed to working with individuals and communities to meet wildlife management needs. 

 Mrs. Mary Swearingen, a resident of the Clarkson Farm Subdivision, reported that she, Mayor Douglass, two of the Alderpersons and another resident from the Clarkson Farm Subdivision attended a Planning and Zoning Hearing at the Ellisville City Hall.  She informed those present that this hearing was held Wednesday, August 27 and the next meeting would be held September 24.  She remarked that although at this time Tri-Star is merely proposing this to the City of Ellisville, she has concerns that the proposal carries with it too many buildings and banks along Clarkson Road.  She stated her biggest concern, which is the Clarkson Farm Lake and said that this proposal has the ability to affect a lot of people because their pond runs into the next pond, etc., etc.  She concluded by asking Mayor Douglass and the Members of the Board to make if very clear to Ellisville's Planning and Zoning Commission and to their Council Members that our city has concerns with these issues.


REPORTS


Ballwin Police Report: Captain Saulters handed out the police report for August 2003.  She said that school was back in session and there appeared to be no major issues.  There were no questions or comments.

Mayor's Report: Mayor Douglass reported on the following:

Court Report The total amount collected for traffic fines and court costs for the month of August 2003 was $16,921.14. 

Citicorp Business Park:  He reported that he, Alderpersons Gatto and Schiller, Mrs. Mary Swearingen and another resident of the Clarkson Farm Subdivision, Mr. Clay Otto, attended the City of Ellisville's Planning and Zoning Hearing.  The Public Hearing concerned a proposal from Progress Point LLC (Tri-Star Properties) regarding the Citicorp Business Park located on the northeast corner of Clarkson and Clayton Roads.  He commented that he was able to speak to Mr. Larry Chapman of Tri-Star Properties at the conclusion of the hearing regarding the problems experienced with water runoff into the lake in the Clarkson Farm Subdivision adjacent to the this corner.  He stated that copies of the report compiled by R. David Hammer, Ph.D. dated July 15, 2002 were subsequently forwarded to Mr. Chapman. 

St. Louis County Road and Bridge Tax:  Mayor Douglass explained that he discussed the possibility of receiving distribution of the road and bridge tax money with the State of Missouri Auditor's Office.  He stated that the city might qualify for this because we reimburse the subdivisions whose streets are privately owned for snow removal.  The affidavit that must be signed by each municipality vying for this money states: ...shall be used for the improvement and repair of public roads, streets and bridges within the corporate limits of the City lying within St. Louis County. 

Rockwood School District's Request for Ingress/Egress on Kehrs Mill Road:  He related that the City received a set of plans from the engineering firm representing Rockwood School District.  EDM, the consulting engineers firm, is advancing the Marquette High School proposal to extend the road behind the football field offering a means of ingress/egress onto Kehrs Mill Road.  Mayor Douglass said Rockwood School District requires the city's approval before it can go to St. Louis County for their approval.  The St. Louis County Department of Highways plans to make upgrades to Kehrs Mill commencing in 2005.  The school district would like this road, traffic signal and general construction done in conjunction with the highway department's improvements. 

Identifying Flood Plain:  Mayor Douglass thanked Frank Hodgdon, Planning and Zoning Commissioner, for the work he did completing a Mapping Needs Assessment for our city to help identify areas in a flood plain.  He went on to say that as a result of Mr. Hodgdon's local knowledge and time the Missouri State Emergency Management Agency (SEMA) was able to populate the Mapping Needs Update Support System.  Mayor Douglass read briefly from Mr. Hodgdon's report, which states:  there are three lakes and some surrounding grounds in Kehrs Mill Trails that could be impacted by a 100-year flood.  He said SEMA would "tag" these sites as areas to be more specifically inspected (on-site survey) when time and funds are available. 

Request for Follow-up to Homeowner's Request:  Alderperson Sharp asked for a follow-up to Mr. Waltman's request.  Steve Waltman, he reminded everyone, is a resident of the Westhampton Subdivision who attended last month's meeting with an appeal to the city to become involved with a drainage problem on his property.  Mayor Douglass explained that upon review of the complaint, the Building Commissioner deemed the problem as having existed before the neighbor's pool was built.  The City Attorney, Patrick Butler, stated that the issue does not rise to the level of a public nuisance.  He also said that in speaking with the Prosecuting Attorney, Dick Fox, he felt the City should not prosecute on a civil level and that he would not prosecute criminally.  Board Members asked if the city has requirements for water runoff when issuing permits?   

Alderpersons' Reports:

AmerenUE:  Alderperson Sharp asked the city to request that AmerenUE double-check its database against ours to make sure Clarkson Valley is receiving all tax monies that are due to us.   

West St. Louis County Deer Task Force:  Alderperson Shea stated that she was pleased to be asked to sit on the West St. Louis County Deer Task Force.  She reiterated that the first meeting would take place in one week's time and she was looking forward to attending.  She stated that at this initial meeting, the MDC would spell out the group's intent, which she will report at the next Aldermanic meeting. 

Cross-Country Runners:  Alderperson Twichell related trouble she encountered with members of the track team running three abreast in the Forest Hills Club Estates Subdivision.  Captain Saulters said that she would mention this to the Student Resource Officer (SRO) at Marquette High School. 

Update Requested for Clarkson Valley's Abdication of Ownership of Intersection of Clarkson Road at Clayton Road:  Alderperson Twichell asked for an update regarding Ellisville's request to take over ownership of the Clarkson/Clayton Road intersection.  Mayor Douglass explained that the City of Ellisville has been without a City Manager for the past six months.  He reported that Ellisville contacted our city within the past two weeks requesting Clarkson Valley's legal description for the metes and bounds of that intersection.  He said they received the necessary information and were proceeding.  On a different note, Alderperson Twichell asked for an update for our request for the property housing Allegiant Bank, currently located in the City of Ballwin, to be that of Clarkson Valley.  Mayor Douglass indicated that a survey company telephoned Mayor Douglass but that nothing has been done at this time. 

MoDOT's Notice of Open House:  After discussion that the Newsletter might not be sufficient notification to the residents of the city of the upcoming meeting being hosted by MoDOT, Alderperson Twichell made a motion to send postcards.  Alderperson Sharp seconded the motion.  This open house forum is for the public and elected officials to view soundwall design plans, and to become involved in choosing the texture and color of the soundwalls.  At 8:00 p.m., the Regular Meeting of the Board of Aldermen went into a public hearing with the motion pending.  

PUBLIC HEARING: 

City Clerk, Michele McMahon read the Notice of Public Hearing.  Mayor Douglass mentioned that last year's tax rate was set at $.139 per $100 valuation for personal property.  He explained that the tax rates were computed by the State Auditor's Office using mathematical calculations that allow for the property tax rate to be maintained at the same level (with consumer price increases).  This year, the State passed legislation that separated personal property into real estate, residential, commercial and personal property classifications.  The ceiling rate being proposed for 2003-2004 for residential real estate is $.134; for agricultural real estate it is $.142; for commercial real estate it is $.139; and for personal property it is $.153.  Upon hearing no questions, Mayor Douglass closed the Public Hearing.

 

MoDOT's Notice of Open House - Continued:  Through discussion it was decided that signage should go up at all subdivision entrances indicating the MoDOT sponsored open house.  A call for the vote on the motion to send postcards was made.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Ellisville's Planning and Zoning Hearing:  Alderperson Gatto reported that she attended the August 27, 2003 Meeting of the Planning and Zoning Commission of the City of Ellisville.  She summarized the meeting as follows:  

Larry Chapman of Tri-Star presented: 

v      510,000 square feet

v      2600 parking slots

v      3 story building, at most

v      surface parking

v      entrances stay the same no new curb cuts.

v      4 additional buildings, plus adding on to current building

v      would include (probably) a sit-down restaurant & bank as two of the new buildings. 

Current building is about 275,000 sq. feet; proposal for concept plan approval is 510,000 sq. feet (This is an 85 % increase almost double what is there.)

 

Original concept plan for Citi-Corp approval was for a 5-story building, 760,000 sq. feet, 3800 parking slots, including a multi-tiered parking garage. (That would have been a 176 % increase almost triple)

 

Concept plan approval is subject to final plan approval, which would include a traffic study; original concept plan never got that far.

 

P & Z Commission had an issue with the fact that the use of the new buildings was not specified and approval would give blanket approval to any use. They would like to give approval to the concept plan with the only specified use being office and conditional uses that must be applied for separately. Proposal was tabled until next month to devise the wording of the ordinance. (The other possibility was to require subdivision of the large lot into smaller ones and the approval of each use as lot is developed.)

 

N.B.  Ellisville has adopted an ordinance that restricts fast-food restaurants; there are so many hoops to jump through that it is extremely unlikely that such a restaurant will be included on this corner.

 

Everyone thanked Alderperson Gatto for taking notes and making these facts known to all who were unable to attend. 

Clarkson Road Curb Cuts in Westhampton Subdivision - Filled:  Alderperson Gatto reported that one set of curb cuts along Clarkson Road was filled this past week.  The ground around it needed to be filled-in and another set of curb cuts remains.   

Ellisville United Methodist Church:  Alderperson Gatto reported that a For Sale sign was placed at the Ellisville United Methodist Church. 

 

Attorney's Report

Patrick Butler reported that he has held discussions relating to the St. Louis County Road and Bridge Tax.  He feels that State and County may allow our city to collect this.  It will require maintaining the money in a separate fund account.  Everyone was delighted with that information.

UNFINISHED BUSINESS 

Forest Hills Club Estates Request for Signage:  Mayor Douglass made reference to the Working Session that was held preceding the Regular Meeting of the Board of Aldermen.  This special meeting was to discuss matters pertaining to a letter received from the Trustees of Forest Hills Club Estates and Forest Hills Country Club Grounds Committee requesting signage. 

Alderperson Shea made a motion to allow Forest Hills Country Club to install a total of four stop signs: For golf cart and maintenance vehicles at the cart path crossing between Holes No. 8 and No. 9.  For golf cart and maintenance vehicles at the cart path crossing between Holes No. 6 and No. 7.  At east exit from Forest Hills Country Club's main parking lot.  At west exit from Forest Hills Country Club's main parking lot.  The motion also carries the proviso that the line-of-sight be corrected with regards to trimming errant trees and bushes.  Alderperson Twichell seconded the motion.  A roll call vote was taken with the following results.  Ayes:  Shea and Twichell.  Nays:  Gatto, Schiller, Sharp and Sittser.  By a vote of four to two, Mayor Douglass declared the motion denied. 

Through discussion and by motion made by Alderperson Sharp, it was determined that the City should allow Forest Hills Country Club to install a total of four stop signs: For golf cart and maintenance vehicles at the cart path crossing between Holes No. 8 and No. 9.  For golf cart and maintenance vehicles at the cart path crossing between Holes No. 6 and No. 7.  At east exit from Forest Hills Country Club's main parking lot.  At west exit from Forest Hills Country Club's main parking lot.  Alderperson Gatto seconded the motion.  A roll call vote was taken with the following results.  Ayes:  Gatto, Schiller, Sharp, Sittser and Twichell.  Nays:  Shea.  By a vote of five to one, Mayor Douglass declared the motion as passed. 

Alderperson Gatto then made a motion to approve four warning signs as indicated in the proposal ("WARNING Golf Cart Crossing" sign before the two golf cart paths that cross Forest Club Drive between Holes No. 6 and No. 7 and between Holes No. 8 and No. 9 - Driving from north entrance to club.  "WARNING Golf Cart Crossing" sign located on the down slope of Forest Club Drive before the cart paths that cross between Holes No. 6 and No. 7 and between Holes No. 8 and No. 9 - Driving from north entrance to club.  "WARNING Golf Cart Crossing" sign before the two-way golf cart path crossing that leads golfers across Forest Club Drive to the Championship course back side and Valley course and returns them to the clubhouse - Looking East.  "WARNING Golf Cart Crossing" sign located just west of Fairlake and before the Bag Drop and two-way Forest Club Drive cart crossing that handles cart traffic between clubhouse and back side and Valley Course - Looking West) with the exception of the first recommendation of the four requests (between Holes No. 6 and No. 7 and between Holes No. 8 and No. 9 - Driving from north entrance to club) which will be modified to move the sign across the street.  All signs to be placed where traffic officer deems said line-of-sight is best.  Alderperson Twichell seconded the motion.  A roll call vote was taken with the following results.  Ayes:  Gatto, Sharp, Shea, Sittser and Twichell.  Nays:  Schiller.  By a vote of five to one, Mayor Douglass declared the motion as passed.

NEW BUSINESS 

BILL NO. 0263 - AN ORDINANCE LEVYING AND ESTABLISHING THE ANNUAL RATE OF TAXES ON ALL RESIDENTIAL REAL ESTATE, AGRICULTURAL REAL ESTATE, COMMERCIAL REAL ESTATE AND PERSONAL PROPERTY IN THE CITY OF CLARKSON VALLEY TO BE COLLECTED AND USED FOR MUNICIPAL PURPOSES IN THE CITY OF CLARKSON VALLEY, MISSOURI, FOR THE YEAR JULY 1, 2003 THROUGH JUNE 30, 2004. 

A motion was made by Alderperson Twichell to discuss and pass Bill No. 0263.  Alderperson Gatto seconded the motion.  Mayor Douglass read Bill No. 0263 for the first time.  Mayor Douglass explained that any increase in the tax rate above that which is calculated by the state would require a vote of the residents.  Mayor Douglass read Bill No. 0263 the second time.  A roll call vote was taken with the following results:  Ayes:  Gatto, Schiller, Sharp, Shea, Sittser and Twichell.  Whereupon Mayor Douglass declared Bill No. 0263 passed and is now Ordinance No. 03-08.

Copier:  Alderperson Sharp reported that after working with the various proposals, he recommended that the City should purchase a new copier as opposed to leasing a copier.  He said interest amounts being charged ranged from ten percent to thirteen percent.  He said the City's treasury bills are currently realizing one percent to two percent.  With that in mind, Alderperson Gatto made a motion to purchase the Konica 7022.  Alderperson Sharp seconded the motion.  There was no discussion.  A voice vote was taken with one abstention.  Of those voting, there was a unanimous affirmative result and the motion was declared passed.

BILL NO. 0264 AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN CHAPTER 225: SOLID WASTE MANAGEMENT, SECTION 225.030: COLLECTION, BY DELETING PARAGRAPH C. AND ADDING A NEW PARAGRAPH C. 

A motion was made by Alderperson Sharp to introduce and pass Bill No. 0264.  Alderperson Shea seconded the motion.  Mayor Douglass read Bill No. 0264 for the first time.  He then explained that by deleting Paragraph C, and adding a new Paragraph C, this allows residents to take their yard waste to the curb no sooner than 5:00 p.m. the night before its regular pickup.  Mayor Douglass read Bill No. 0264 for the second time.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Sharp, Shea, Twichell and Sittser.  Whereupon Mayor Douglass declared Bill No. 0264 as having passed and is now Ordinance 03-09. 

Audit:  Alderperson Twichell made a motion, seconded by Alderperson Shea to have invoices in the amount of $73,397.35 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Twichell made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:50 p.m.

   
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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