Minutes of September 2015 Meeting
Board of Aldermen


Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), September 1, 2015.

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:




Mayor Scott Douglass 



Alderperson Jim Meyer

Ward 1


Alderperson Dan King

Ward 1


Alderperson Honora Schiller

Ward 2


Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney:  Patrick S. Butler
City Clerk: Michele McMahon 

Alderperson Schultz made a motion to accept the Minutes from the August 4th meeting.  Alderperson Setnicka seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

Alderperson King made a motion to move Agenda item (e) Subdivision Report to be the first item discussed, seconded by Alderperson Meyer.  A voice vote was taken to approve the agenda change with a unanimous affirmative result and the motion was declared passed 


Mrs. Mary Swearingen, a resident of the Clarkson Farm Subdivision, thanked the Board Members for considering amending the Budget to include snow removal for the City’s subdivisions.  She recited from the response page of a questionnaire handed out at the Trustees Meeting Mayor Douglass recently chaired.  Three questions that were asked of the subdivisions were; “Name Three Largest Expenses”, “Three Growing Concerns” and, “How Can Clarkson Valley Help?”  Snow Removal was mentioned thirteen times within that document.  She concluded by asking the Board to help the subdivisions with their budgets. 

Mrs. Francis Babb, a resident of Kehrs Mill Estates Subdivision, asked the Board to vote against using tax payers’ money to fund snow removal but, instead, to consider restoring back door pickup and yard waste pickup to its residents.   


Snow Removal Reimbursements to Subdivisions:  Alderperson Dan King made a motion to amend the 2015-2016 Budget for one year to include $50,000 to reimburse subdivisions for Snow Removal, seconded by Alderperson Lin Midyett.  Alderperson Schiller stated she is against this proposal, due primarily to budgetary constraints.  Mayor Douglass stated the new figures came in for the two employees’ health insurance and the codification is projected at close to the budgeted amount; for a savings of $1,125.  Alderperson King stated his belief that the money belongs to the citizens and the quickest way to get it back to them is through the subdivisions.  Alderperson Midyett mentioned that being a trustee, he knows first-hand how hard it was to change indentures and assessment amounts.  Alderperson Meyer said the amount subdivisions would receive is actually so small and asked if that would even help?  He also stated the importance of having one year of reserves.  Every Board Member weighed in on this conversation with Alderperson Schultz saying the City cannot do much for its residents, but this is one thing it can do of value.  Alderperson Setnicka asked about the reserves and stated the City needs to make sure the two employees are protected.   


Setting Tax Rate:  City Clerk, Michele McMahon, read the Notice of Public Hearing.   

The Public Hearing closed at 8:05 p.m. 

Snow Removal – Continued:  A vote was taken on the motion that we allot $50,000 to reimburse subdivisions for Snow Removal for one year, allocated by a formula to be developed by committee at a later date.  A roll call vote was taken, with the following results.  Ayes: King, Midyett, Schultz, and Setnicka.  Nays:  Meyer and Schiller. 


REPORTS - Continued 

St. Louis County Police Report:  Officer Wehner gave the August 2015 Activity Report.  Alderperson Schiller asked if the officers were issuing tickets for violation of the middle lane in front of the high school, now that the school year is in progress. 

Mayor’s Report 

Mayor Douglass reported on the following items: 

Court Report:  The total amount collected for traffic fines and court costs for the month of August 2015 was $7,837.50.  

Senate Bill 5:  Mayor Douglass informed those present that Senate Bill 5 went into effect on the 28th of August.  One change that already occurred is all the warrants in our City were recalled.  However, he went on to explain, the defendants will be given new court dates.   

Sign Ordinance:  Mayor Douglass said he may have acted too soon to pull revising our current sign ordinance off the agenda, but when he received notice of the Supreme Court’s recent ruling on signs, he thought it would be important to get the City Attorney’s interpretation of their ruling.  Patrick Butler said he will review the decision and possibly we will look at that next month.   

CPA Audit Released:  He said the City received the auditor’s findings and the City’s books looked good.  The Alderpersons received a copy of the report.   

Parking Issue at 16814 Kehrsdale:  Mayor Douglass turned to Sue McNamara, the resident petitioning for a sign indicating no parking on the side of street opposite her home in the Kehrs Mill Estates Subdivision.  He explained the procedure for signage on private streets.  It requires a request from the subdivision trustees for action (e.g., signs) to address a safety concern.  Mrs. McNamara’s husband, Sam Digirolamo, said they would like to amend their original request from a no parking sign to a painted curb.  Mayor Douglass explained that without a subdivision request, the Board cannot vote on this issue.  He also stated he thought it was appropriate they were here tonight to hear what the Board and subdivision trustees had to say.  He concluded by saying, if there is no sign, the police cannot help you.   

Alderpersons' Reports 

Dump Trucks on Kehrs Mill Road:  Alderperson Schiller stated that Bill Hammerschmidt, a resident of Dunhill Subdivision, asked her to mention there are many large dump trucks using Kehrs Mill Road as a shortcut to the highway.  The Kehrs Mill Estates Subdivision Trustee President confirmed this, stating he has followed them going through the Valley and to the highway.  Mayor Douglass said he would talk to the County Highway.   

Kehrs Mill Estates – Residents Planning and Advisory Committee (RPAC):  Alderperson King explained the committee formed to assist the Trustees and aid in remedying the street situation.  They recently met and he highly commended Alderperson Scott Schultz for taking the time to attend their meeting.  He said Mr. Schultz shared his expertise on streets as a long-time President of Trustees of Forest Hills Club Estates and they thanked him.  He also commended Francis Babb, who since left the meeting, and told how she contacted MoDOT and was able to have Karen Yeomans, the area engineer along with Phil Rufus, who is a pavement engineer, attend their meeting.  These MoDOT representatives viewed the streets in the subdivision and reported their findings. 

Parking Issue at 16814 Kehrsdale:  Alderperson King said there is a greater sensitivity to the problem at the Digirolamo’s house and he hoped there is now a heightened awareness.  Alderperson Meyer interjected that he would like to support the Digiroloma’s in any way he can.   

City Attorney's Report 

The City Attorney had nothing new to report. 


Codification:  Alderperson Midyett made a motion to contract with General Code to codify the City’s ordinances for a cost of $830, seconded by Jim Meyer.  There was discussion about this same company who codified the City’s books in 2012 and the fact they neglected to make the proper changes when we passed the weed ordinance.  More discussion ensued with Alderperson Schiller requesting the City Attorney review all codes passed since 2001 to ensure everything is included that should be.  Alderperson King asked if we could get an estimate of the cost for this before we agree.  Alderperson Midyett then withdrew his motion to contract with General Code and Alderperson Meyer withdrew his second.  Alderperson Meyer made a motion to table this discussion until next month, seconded by Alderperson Midyett.  A voice vote was taken to table discussion with a unanimous affirmative result and the motion was declared passed.   

Employee’s Health Insurance:  Alderperson Schiller made a motion that we accept Anthem’s bid for a 3.0% increase to the employees’ health insurance and move the effective date up by two months, seconded by Alderperson Meyer.  A voice vote was taken to approve the motion with a unanimous affirmative result and the motion was declared passed. 



A motion was made by Alderperson Schiller to discuss and pass Bill No. 0452.  Alderperson King seconded the motion.  Mayor Douglass read Bill No. 0452 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0452 the second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz, and Setnicka.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0452 as having passed and is now Ordinance No. 15-03. 

Sgt. Schuengel Update on Memorial:  The city received three bids on granite boulders and one bid on a 3,000 lb. sandstone boulder.  We require additional information; however and hopefully will have that by next month.  

Audit:  Alderperson Meyer made a motion to approve payment of invoices in the amount of $78,009.83 seconded by Alderperson King.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed. 

Alderperson Meyer made a motion to adjourn, seconded by Alderperson King.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:45 p.m. 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk


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