Minutes of October 2013 Meeting
Board of Aldermen


Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), October 1, 2013.

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:




Mayor Scott Douglass 


Alderperson Jim Meyer

Ward 1


Alderperson Dan King

Ward 1


Alderperson Honora Schiller

Ward 2


Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Ward 3 Alderperson Lin Midyett

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 


Mayor Douglass requested that wording on Page 2 of the Minutes be changed in the discussion regarding demolition permits, to include the words: in accordance with current provisions of the code.  Alderperson King made the motion to accept that change, seconded by Alderperson Meyer.  A voice vote was taken and the motion was declared passed.  A motion was then made by Alderperson King to accept the Minutes as amended from the September 2013 Meeting.  Alderperson Meyer seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.  Later during the meeting, Alderperson Schultz asked to revisit the Minutes to amend Page 2, deleting the words: A year and one half ago, and insert the new words:  The first of June 2013.  Alderperson King and Meyer withdrew their motion to accept the Minutes as amended and the second, thereof.  Alderperson Schultz then made a motion to amend Page 2 of the Minutes as suggested, seconded by Alderperson Sittser.  A voice vote was taken and the motion was declared passed.  Alderperson Schultz then made a motion to accept the Minutes as twice amended, seconded by Alderperson Meyer.  A voice vote was taken and the motion to accept the Minutes as amended was declared passed.


There were no remarks, petitions or complaints.   


St. Louis County Police Report:  Officer Wehner gave the September 2013 Activity Report.  A question was then asked by an Alderperson, "which side of the road should runners of the track team face when in a group of approximately twenty?"  The response from Officer Wehner was, regardless the number in the group, pedestrians should always face traffic as they walk or run.  It was suggested the St. Louis County Police SRO at Marquette notify the track coach to instruct the team members. 

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of September 2013 was $13,289.50.   

Newsletter:  Mayor Douglass reported that he's received several comments from residents regarding the newsletter.  He asked the Alderpersons for ideas for future topics. 

Feeding Geese:  Mayor Douglass spoke regarding the complaint about a homeowner allegedly feeding the geese.  Mayor Douglass said after writing the letter to the Stopke's and then following up with the building commissioner's visit, we found they were not deliberately feeding the geese and had placed precautionary measures to prevent the geese from entering their side yard to feed from the droppings at their bird feeders.   

Emergency Plan:  Mayor Douglass mentioned the St. Louis County Police person he has been speaking with about an emergency contingency plan for the City has retired.  He will be meeting with the replacement some time this month.   

Employee Health Insurance:  Mayor Douglass explained he requested the quotes for next year's dental and MoPERM liability insurance be mailed a month earlier than usual in order to have all data necessary to make an informed decision for employee health insurance.  This will be voted upon by Board Members at the November 5th meeting to meet the deadline for the December 1st enrollment.   

Judge Leaving St. Louis County Prosecutor's Office:  Mayor Douglass reported effective October 11th, Judge April Porter will be leaving her position as Assistant Prosecuting Attorney with St. Louis County and will begin a new endeavor helping her husband run a new company.  She will continue practicing municipal law. 

Preparing and Running Successful Board of Adjustment Meetings:  Mayor Douglass said he and the City Clerk attended a webinar last week on Preparing and Running Successful Board of Adjustment Meetings.  The City Clerk reported it was good to review our policy against the presentation made and to find that both the City Attorney and the Chairman, Darryl Brody, were doing everything suggested by the panel and required by law. 

Revenue and Expense Report:  Mayor Douglass asked everyone to review the revenue and expense report in their packet and explained the City is staying on target with the Budget.  He explained the two areas with discrepancies; which are the auditor, who has not completed the audit as yet but was budgeted in September and the Attorney working on the City's repeal, who will not be submitting his invoice until next month.   

Alderpersons' Reports 

Drug Take-Back:  Alderperson Meyer reported that Rockwood School District is planning another medication take-back event October 26 between 10:00 a.m. and 2:00 p.m.  Historically, he said, the jointly hosted Clarkson Valley/Wildwood event was hosted in the Clarkson Executive Center.  Instead, this year it will be hosted in Wildwood's new City hall.  This event is supported by St. Louis County Police.  The Cities of Ballwin and Ellisville will also be hosting at their police stations and might be closer for our residents to drop off their unused medication then the Wildwood location. 

Dumpsters and PODS:  There were a two complaints taken from Alderpersons regarding a dumpster in the driveway on Kehrs Mill Road for longer than six months and for PODS being stored at the rear of the parking lot of Midwest Music.   

City Attorney's Report 

There was no report.   


There was no unfinished business.   


Discuss Requirements for Retaining Walls/Board of Adjustment:  Alderperson Meyer spoke saying he was contacted by a resident in his subdivision regarding the City's requirement to go before the Board of Adjustment for a 20" tall, decorative landscape wall because it is located beyond the building lines.  He was asked by this resident to speak to the Board about possibly relaxing rules when it comes to these low walls with no retaining qualities.  Through discussion, however, the consensus felt it is necessary to have requirements for any type of structure beyond the setbacks and to have BOA approval before construction takes place.   

Audit:  Alderperson Schultz made a motion to approve for payment invoices in the amount of $67,300.62 seconded by Alderperson Sittser.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  

Alderperson Meyer made a motion to adjourn, seconded by Alderperson King.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:00 p.m. 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk


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