Minutes of October 2010 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), October 5, 2010.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

Alderperson Susan Shea

Ward 1

 

 

Ward 1

  Alderperson Jim Meyer

Alderperson Honora Schiller

Ward 2

Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 
 

Alderperson Schultz made a motion to accept the Minutes.  Alderperson Shea seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed. 

REMARKS, PETITIONS AND COMPLAINTS

Mr. Tom Dillon of the Kehrs Mill Trails Subdivision had a question about traffic citations.  He also commented on valet trash pickup saying he takes his to the curb.

REPORTS

St. Louis County Police Report:  Officer Thom Taylor of the St. Louis County Police handed out the September Police Report.  He reported that September 25th, Clarkson Valley hosted the DEA prescription drug take-back and they took in over thirty pounds of pharmaceuticals that could be recycled.

On a different note, he reminded the Board and those present that during the summer, Forest Hills Country Club encountered several car break-ins on the tennis court parking lot where credit cards were stolen and subsequently used in the St Louis area.  Today, with the help of the Federal Identity Task Force, they apprehended several of the ringleaders at Queeny Park.  He concluded by saying it was encouraging to see the man responsible for our burglaries being taken into custody.

Mayor’s Report

Court Report:  The total amount collected for traffic fines and court costs for the month of September 2010 was $18,319.56.

International Code Council:  Mayor Douglass reported there are three code revisions on tonight's agenda that are required by St. Louis County.  They are under contract with Clarkson Valley to conduct the City's electrical, mechanical and plumbing plan reviews and inspections.  St. Louis County is going from the 2003 ICC to the 2009 ICC.  He also mentioned that soon we would be updating our own building code to follow suit with the county and our two fire districts.  He said he would be meeting with the building commissioner to discuss our amendments as well as looking at the county and fire district amendments.  The State of Missouri recently passed a statute delaying the requirement for fire sprinkler systems to be installed in all new construction until 2012, possibly later. 

Chesterfield Vandalism:  Mayor Douglass stated that he received a report that Ward 4 in Chesterfield had mailboxes broken into, which fits with the report the previous two months of suspicious vehicles in our city and mailbox issues.

Pending Court Cases with Housing Issues:  Mayor Douglass stated the Kehrs Mill Estates resident with various housing issues paid her fine and the Judge gave her one month in which to accomplish more regarding the housing issues waged against her.  We still have not received a definitive decree regarding the rod at the property in Forest Hills.

Alderpersons' Report

Replacing Sewer Lines:  Alderperson Schultz mentioned the Trustees of Forest Hills were replacing sewer lines at a considerable expense, which he feels is the subdivision's responsibility. 

Deer Harvested:  Alderperson Shea reported that six doe were harvested in the past one and one-half weeks in the Kehrs Mill Trails Subdivision. 

Planning and Zoning Hearing - Report To Be Given Later:  Alderperson Shea said she attended a Planning and Zoning Hearing this past month and the report will be given later in this meeting. 

Kehrs Mill Road - Rain Issue:  Alderperson Sittser reminded the Board that discussion has ensued regarding the water that crosses Kehrs Mill Road with a heavy rain.  He stated this past Thursday with the downpour we received; not only water, but gravel, soil and mud traversed the road making it a dangerous situation.  This is on the south side at the bottom of the hill.  The debris traveled 3/4 across the three lanes.

Midwest Music Permanent Sign:  A question was asked about the temporary sign granted to Midwest Music until such time as the permanent location is determined for the St. John's Clayton Road monument sign.  Now that the permanent sign is installed, what is being done to push Midwest Music into complying?  The City Clerk explained that a letter was just mailed granting the final date of November 12 for receipt of Midwest Music's permanent signage application.

Yard Waste Left At Curb:  A question arose regarding potential yard waste left at the curb when it is unclear if the resident is aware the policy changed from weekly pickup paid by the city to a separate contract between homeowner and Meridian Waste.  It was determined the City Clerk should obtain from Meridian a spreadsheet of those signing-up for the service and a call be placed to the owner of the home that has the errant yard waste explaining the new policy and giving Meridian's phone number. 

Potholes on Westhampton Streets:  Alderperson Midyett mentioned potholes on the Westhampton Streets. 

City Attorney’s Report

Mr. Butler explained the city should hold a public hearing before it passes the 2009 building code with amendments.

Mr. Butler described the outcome of the lateral sewer lawsuit stating the judge said our city does not have to refund the lateral sewer money to the Kehrs Mill Trails homeowners.  The City Clerk stated that per the Board's directive, she caused St. Louis County to stop collecting the annual $28 insurance to those 98 lots starting now.  Patrick Butler concluded his report by stating for the record, there is ongoing litigation that we are not part of.  Mayor Douglass stated his discontent at being named in a class action suit that he did not want to be involved in the first place.  Alderperson Schiller asked if the City Attorney neither responds nor attends the next court hearing, is the city likely to be held in contempt?  To which Mr. Butler stated they would let us know and we would be instructed if the court felt we should be there.

PUBLIC HEARING

Setting Tax Rate:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mayor Douglass explained the City received a request from Lee and Associates for a special use permit to locate a lease sign in the "C" office district for the Fru-Con building known as 15933 Clayton Road and a Planning and Zoning Hearing was held Thursday, September 30.  Susan Shea chaired the meeting and she will give her report under New Business.

The Public Hearing closed at 8:05 p.m.

City Attorney’s Report - Continued

Mr. Butler named the cities that will be attending the hearing tomorrow morning by their represented attorneys.  Mayor Douglass concluded the discussion stating our city will stay out of this lawsuit until I hear a motion stating otherwise.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Planning and Zoning Report:  Alderperson Shea asked the Board Members to review Exhibit B, which is the picture of the proposed sign.  She gave further descriptions of the sign regarding the top and bottom changeable "riders" explaining that as the square footage available for lease changes or if the sales agents' names or phone numbers change, the sign can be easily modified.  She also explained the P&Z Commission agreed to have the expiration of the special use permit coincide with the termination date for Lee and Associates contract with Fru-Con. 

BILL NO. 0417 – AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO LEE AND ASSOCIATES AUTHORIZING THE LOCATION AND CONSTRUCTION OF A SIGN AT 15933 CLAYTON ROAD IN THE CITY OF CLARKSON VALLEY, MISSOURI. 

Alderperson Schiller made a motion to approve Bill No. 0417.  Alderperson Midyett seconded the motion.  Mayor Scott Douglass read Bill No. 0417 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0417 the second time.  A roll call vote was taken, with the following results.  Ayes: Midyett, Schiller, Schultz, Shea, and Sittser.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0417 as having passed and is now considered Ordinance No. 10-14. 

BILL NO. 0418 – AN ORDINANCE ADOPTING AND ENACTING THE ST. LOUIS COUNTY ELECTRICAL; MECHANICAL; AND PLUMBING CODES AS AMENDED AS THE ELECTRICAL; MECHANICAL; AND PLUMBING CODES OF THE CITY OF CLARKSON VALLEY, MISSOURI.

Alderperson Shea made a motion to approve Bill No. 0418.  Alderperson Midyett seconded the motion.  Mayor Scott Douglass read Bill No. 0418 for the first time.  He said he spoke with Jack Schenck, the Building Commissioner and Clayton just passed the same Ordinance.  Mayor Douglass read Bill No. 0418 the second time.  A roll call vote was taken, with the following results.  Ayes: Midyett, Schiller, Schultz, Shea, and Sittser.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0418 as having passed and is now considered Ordinance No. 10-15. 

Audit:  Alderperson Shea made a motion to approve the audit, seconded by Alderperson Schultz to have invoices in the amount of $71,456.36 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Yard Waste and Budget Talks:  Alderperson Shea mentioned that back door trash pickup is what distinguishes our city from that of others.  Alderperson Sittser commented the city should make an analysis about the budget to keep from changing policies.  There was additional talk about the trash being taken to the curb and Alderperson Schultz asked if we could talk to Meridian to see if all trash, yard waste and recycling could be picked up on the same day in the entire city?

Alderperson Schultz made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:30.

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Scott Douglass, Mayor

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ATTEST:  Michele McMahon, City Clerk

 

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