Minutes of October 2006 Meeting
Board of Aldermen

RECORD OF PROCEEDING


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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), October 3, 2006.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass

 

 

Alderperson Jim Meyer

Ward 1

 

Alderperson Susan Shea

Ward 1

 

Alderperson Honora Schiller

Ward 2

Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Walt Mixson Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 

Alderperson Schultz made a motion to accept the Minutes.  Alderperson Shea seconded the motion.  A voice vote was taken with an affirmative result and the motion was declared passed.  

REMARKS, PETITIONS, COMPLAINTS

There were no remarks, petitions or complaints. 

REPORTS

Ballwin Police Report: Captain Schicker handed out the September Police Report.

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of September 2006 was $14,113.00. 

Sanitation: Mayor Douglass stated that he took the opportunity to meet with the sanitation people during the past month.  He asked if anyone experienced problems with the three pickups the City received thus far, to which there was a general response that everything went well with the change.  He discussed the implementation of Single Stream recycling, encouraging residents to recycle almost everything.   

Boundary Change with the City of Ballwin:  Mayor Douglass stated that officials of the City of Ballwin contacted him regarding cleaning up some boundary lines between the two cities.  This matter would be discussed later in the meeting. 

Public Hearing - Planning and Zoning Recommendations:  Mayor Douglass informed those present that last month he attended and spoke at the Planning and Zoning Hearing in order to assure the Commission Members they knew what it was that was being asked of them.  The Commission Members made three recommendations that will be heard during the Public Hearing portion of this meeting. 

Alderpersons’ Reports

Complaints Regarding Infill Housing/Remodeling in Established Neighborhoods:  An Alderperson asked how the Building Commissioner follows up on complaints? 

Noise Diminishes on Clarkson Road:  Alderperson Schultz stated that since the State re-asphalted Clarkson Road, it seems there is a significant decrease in the level of noise.  Alderperson Mixson, whose side yard abuts Clarkson Road and the house is within fifty yards, agreed that he is experiencing a considerably lower level of noise.   

NIMS:  Mayor Douglass congratulated Alderperson Schultz, saying that he is the first City Official to complete the NIMS program.  This, he reminded those present, is the National Incident Management System-related training, which is one condition required of cities in order to receive federal emergency aid and federal preparedness grants. 

Kudos to Frank Hodgdon, Planning and Zoning Chairman:  Alderperson Meyer said he attended the Planning and Zoning Hearing and thanked Frank Hodgdon for doing a fine job in chairing the Hearing. 

City Attorney’s Report 

Patrick Butler reported that he spoke with the realtors responsible for leasing the house to the group of consecrated women in the Manors at Clarkson Valley Subdivision.  He said he brought copies of the letter he sent.   

He said he also filed an appeal regarding the sound wall. 

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

At this point, Mayor Douglass explained there would be a deviation to the Agenda because most items to be discussed fell under the Public Hearing portion of this meeting, which cannot begin until 8:00 p.m. 

Boundary Change:  Mayor Douglass stated that Ballwin approached the City with a request that we annex a few lanes of Clarkson Road north of Westhampton Subdivision along with a lot on the east side of Clarkson Road, which is located in St. Louis County.  Apparently Ballwin is attempting to clean all lines of their boundary and has asked a few bordering cities to join them in this endeavor.  Upon hearing no objection, he said he would send all copies of paperwork to the Board Members. 

Audit:  It was determined there were two errors on the Revenue/Expense Report:  In the line item for Salaries and for Professional Fees in the Year-to-date Budget columns.  The City Clerk said she would send amended reports to the Members of the Board.  Alderperson Schiller made a motion, seconded by Alderperson Shea to have invoices in the amount of $94,555.27 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.   

2003 International Codes:  Mayor Douglass mentioned the Building Commissioner, Russ Todd, was present at this meeting to answer questions regarding the adoption of the 2003 International Codes that is being proposed this evening.  The Mayor stated that copies of the actual codes taken from the 2003 International Code Books that are subject to change with the passage of this ordinance are in the back of the Alderpersons' packets.  He referenced the legend referring to the two different codes and the corresponding legend to the ordinance.  He summarized some of the deletions and amendments and thanked the City Clerk and the Building Commissioner for their work on this project.  He said that in addition to some of these deletions and amendments, it has been suggested that we add a section on Occupancy Inspections. 

Alderperson Shea made a motion to eliminate the added text regarding Occupancy Inspections (R110.1.1 through R110.1.4) from Bill No. 0340 - Adopting the 2003 Residential Code for One-and-Two-Family Dwellings.  Alderperson Meyer seconded the motion.  He further stated that he has not heard a compelling argument to adopt this other than the safety aspect brought up at the Planning and Zoning Hearing by Commission Member, Paul Mercurio.  Mayor Douglass said the issue covered by this Section is brought up every month or so and this would identify problems.  Alderperson Shea stated that homebuyers have the opportunity to contract for inspections.  

This portion of the meeting ended at 8:00 p.m. and will continue at the close of the Public Hearing.

PUBLIC HEARING 

Two Scoreboards Requested at Marquette High School's Softball and Soccer Field:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mayor Douglass asked if there was representation from Rockwood School District, at which time Mr. Steven Smith introduced himself and explained the nature of the project.  He mentioned the Planning and Zoning Hearing he attended the week before and the two residents that requested the softball field scoreboard be moved so as not to be so visible from their properties.  The school district contracted for revised drawings, which were in the Aldermanic packets, showing the new location of the scoreboard.  Mayor Douglass asked if those residents affected by the scoreboard received the revised drawings, to which the City Clerk said they had and the City heard from the Miller family, whose house was most affected by the scoreboard, and they were content with the revision.  A copy of the e-mail Mrs. Miller sent to City Hall is in their packets. 

Midwest Music's Proposal to Change Zoning from "A" to "C" at the Ellisville United Methodist Church at 15977 Clayton Road:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mayor Douglass asked if any of the people attending tonight's meeting are opposed to this proposal to which Mrs. Trish Gulledge, 251 Fox Chapel Dr. and Mr. Michael Geary, 244 Fox Chapel Dr. stated they were.  Four of the many proponents in attendance spoke of the nature of the business owned by Mr. Jerry Roberts and his commitment to the arts.  

Adopting the 2003 International Building Code and the 2003 International Residential Code with Proposed Amendments.  City Clerk, Michele McMahon, read the Notice of Public Hearing.  There were several comments from people in the audience.   

The Public Hearing closed at 8:20 p.m. 

Mayor Douglass re-opened the Regular portion of the Meeting of the Board of Aldermen. 

NEW BUSINESS - CONTINUED 

2003 International Codes:  Mayor Douglass reminded everyone that before the Public Hearing, the Board was about to take a vote on a motion made by Alderperson Shea.  A roll call vote was taken to remove the Occupancy portion of the code with the following results:  Ayes:  Meyer, Mixson, Schiller, Schultz, Shea and Sittser.  To which Mayor Douglass declared Bill No. 0340 would not contain R110.1.1 through R110.1.4. 

Mayor Douglass then called for a motion to adopt the two International Codes.  Alderperson Schiller made a motion to table both codes to allow further review time.  Alderperson Meyer seconded the motion.  A roll call vote was taken with the following result:  Ayes:  Meyer, Mixson, Schiller, Schultz, Shea and Sittser.  To which Mayor Douglass declared Bill No. 0340 as being tabled. 

BILL NO. 0339 - AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO MARQUETTE HIGH SCHOOL IN THE ROCKWOOD SCHOOL DISTRICT AUTHORIZING THE LOCATION AND CONSTRUCTION OF SCOREBOARDS; ONE AT THE SOFTBALL FIELD AND ONE AT THE SOCCER FIELD IN THE NORTHWEST PORTION OF THE PROPERTY KNOWN AS 2351 CLARKSON ROAD, IN THE CITY OF CLARKSON VALLEY, MISSOURI. 

Alderperson Schiller made a motion to consider and pass Bill No. 0339.  Alderperson Shea seconded the motion.  Mayor Douglass read Bill No. 0339 the first time.  Alderperson Schiller mentioned that she spoke with Kim Miller about the revision and she is happy with it.  She also mentioned that she was pleased with the school's planting of trees.  Mayor Douglass read Bill No. 0339 the second time.  A roll call vote was taken with the following result:  Yeas:  Meyer, Mixson, Schiller, Schultz, Shea and Sittser.  Whereby Mayor Douglass declared Bill No. 0339 as having passed and is now Ordinance No. 06-17. 

Midwest Music Proposal:  Mayor Douglass explained that the Planning and Zoning Commission made the following recommendation:  That we approve the change of zoning.  What the City is proposing is, if the Board of Aldermen agrees that we go forward with the proposal, we will authorize the City Attorney to discuss that part of the change with Midwest Music's attorney.  He further explained that if we hear back from both attorneys, it doesn't mean the Board has to agree with their proposal.  At this point, you would be directing the City Attorney to work with their attorney to try to find language suitable for this zoning change.  City Attorney, Patrick Butler, explained that the zoning change would be ancillary to other uses of the building; however, it does open up retail in this City.  He further stated the City would have to look hard at this so it doesn't impact the future of Graeler farm.  The zoning would run with the land, not with the owner.  Alderperson Sittser made a motion that we go forward with giving the attorney the authority to work with Midwest Music's attorney in seeking a new zoning code for United Methodist's property.  Alderperson Meyer seconded the motion.  A voice vote was taken with a unanimous, affirmative result and the motion was declared as passed. 

Alderperson Meyer mentioned that this issue is time-critical and asked if the Board could set a timetable to meet next month.  Mayor Douglass reminded everyone the proposal would have to go back to Planning and Zoning.  It was determined nothing could be voted on until the December Board Meeting.  

Alderperson Sittser made a motion for the Board of Aldermen of Clarkson Valley to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:50 p.m.

  
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk

 
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