Minutes of May 2014 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), May 6, 2014.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

Alderperson Jim Meyer

Ward 1

 

Alderperson Dan King

Ward 1

 

Alderperson Honora Schiller

Ward 2

Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon   
 

Alderperson Schultz made a motion to accept the Minutes.  Alderperson Midyett seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

REMARKS, PETITIONS AND COMPLAINTS 

There were no remarks, petitions or complaints. 

REPORTS 

St. Louis County Police Report:  Officer Wehner gave the April 2014 Activity Report.  Alderperson Meyer thanked Officer Wehner for overseeing the Drug Take Back that took place April 26th.  He concluded by saying Rockwood took back over 2,900 lbs. of drugs. 

Court Clerk Report:  Court Clerk, Susan Prichard, gave a report on warrants and answered questions. 

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of April 2014 was $9,462.50. 

Appointment of Planning & Zoning Members:  Mayor Douglass reported he spoke with everyone whose term was up and he found they are all willing to serve another term.  He asked the Board to consider approving them at this evening's meeting. 

Recent Planning & Zoning Meeting:  Mayor Douglass stated he attended the Planning & Zoning meeting held April 14th and thanked the participants, who were also present tonight. 

Updated Message To New Residents:  Mayor Douglass said that at last month's meeting he mentioned we would be updating the letter to new residents as well as the message to new residents on the website.  He concluded by saying he is in the process of finishing the letter and will send a copy for the Alderpersons' review. 

Preliminary Budget:  He reported he hopes to have it in the mail very shortly in order for the Board's consideration at the June meeting.  

Ameren's Franchise Fee:  Mayor Douglass said after he speaks with Ameren about the contract for franchise fees, he would advise the Board of the next step we'll need to take.

Alderpersons' Reports 

E-Cigarettes:  Alderperson Meyer thanked the City Clerk for looking into the policies of the various buildings within the city regarding vaporizing products. 

City Attorney's Report 

There was no report.   

UNFINISHED BUSINESS 

There was no unfinished business.   

NEW BUSINESS 

President of the Board of Aldermen:  Alderperson Schiller made a motion to nominate Alderperson Lin Midyett as President of the Board.  Alderperson Schultz seconded the motion.  Upon hearing no dissentions, Mayor Douglass congratulated Alderperson Midyett as its Board President and congratulated him.   

Approval of Appointments:  Mayor Douglass referred those present to the Appointment Schedule placed in their packets.  Alderperson Schultz made a motion to accept Alderperson Schiller for another term on the Planning & Zoning Commission, seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and Mayor Douglass declared it approved and passed. 

Alderperson Schultz made a motion to re-appointment the three members whose term was up; John Cloute, Anne Grabner and Jerry Litschgi, for another 4-year term on the Planning & Zoning Commission, seconded by Alderperson Midyett.  A voice vote was taken with four affirmative votes and one nay and Mayor Douglass declared it approved and passed. 

Alderperson King made a motion to re-appoint the City Clerk, Michele McMahon, seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and Mayor Douglass declared it approved and passed. 

Audit:  Alderperson Schiller made a motion to approve for payment invoices in the amount of $69,477.99 seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  

City Clerk Computer:  The City Clerk explained the computer was purchased in 2007 with the XP operating system.  She shared her concerns for security with Windows Internet Explorer when making bank transactions.  She's looking at the difference between purchasing a new computer versus an upgrade to the existing computer. 

PUBLIC HEARING 

The Public Hearing was called to order at 8:00 p.m.  

Request for Special Use Permit for Marquette High School:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mr. Shane Matzen was present to answer any questions along with Debbie Lang and Tracy Alter, co-presidents of the Parent's Organization. Mayor Douglass explained the Planning & Zoning Hearing was held April 14th.  There were several questions asked of Mr. Matzen, some of which concerned the logo and font; the quality of the sign; and how secure the device would be.   

SUP - Solar Panel Energy System:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mr. Ken Schibler was present along with MicroGrid's engineer, Dan Shannon.  There were several questions asked of both, some of which concerned Ameren's approval; Trustee approval (which was affirmative with a request to further landscape the area by the driveway with one tree); and the question to the MicroGrid representative, what can we expect from technology as it evolves, which involved a promising new design for solar shingles. 

Adopt 2012 International Fire Code:  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mayor Douglass explained that we thought the passage of this code required three months of public notice before being able to adopt but the City Attorney stated that was for building codes.  Only fire districts require three months notice to approve a new fire code.  The City can pass with one hearing.  The public hearing would be tabled until next month.  Alderperson King then asked if Mr. Schibler's request for the Special Use Permit as presented tonight would meet the requirements of the code, to which Mayor Douglass stated the Board would be passing the Special Use Permit tonight with that change from the Code. 

The Public Hearing closed at 8:20 p.m. 

RESOLUTION 14-02 - A RESOLUTION ISSUING A SPECIAL USE PERMIT TO ROCKWOOD SCHOOL DISTRICT AUTHORIZING THE LOCATION OF AN ELECTRONIC MARQUEE AT 2351 CLARKSON ROAD IN THE CITY OF CLARKSON VALLEY, MISSOURI. 

A motion was made by Alderperson King to discuss and pass Resolution 14-02.  Alderperson Meyer seconded the motion.  Alderperson Schiller stated the proviso that should Rockwood School District decide to change the logo and/or font, they would not be required to come back to this Board for permission.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz, and Setnicka.  There were no Nays.  Whereby, Mayor Douglass declared Resolution 14-02 as having passed. 

RESOLUTION 14-03 - A RESOLUTION ISSUING A SPECIAL USE PERMIT TO KEN AND MARY SCHIBLER TO LOCATE SOLAR ENERGY SYSTEMS AT PROPERTY KNOWN AS 2233 DUNHILL WAY CT. IN THE CITY OF CLARKSON VALLEY, MISSOURI. 

A motion was made by Alderperson Midyett to discuss and pass Resolution 14-03.  Alderperson Meyer seconded the motion.  There was no further discussion.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz, and Setnicka.  There were no Nays.  Whereby, Mayor Douglass declared Resolution 14-03 as having passed. 

Alderperson King made a motion to adjourn, seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:30 p.m. 

 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk

 

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