City of Clarkson Valley
Missouri

Minutes of May 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), May 6, 2003.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Jim Sharp Ward 1
Alderperson Susan Shea Ward 1
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

Alderperson Gatto made a motion to accept the Minutes, seconded by Alderperson Sharp. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mrs. Karen Voda, who owns the farmhouse across the street from Marquette High School, introduced herself and told the Board that she has been attempting to sell her house and property for several years and feels it would more readily be sold if it were zoned "C" Office District.  She stated she was aware of the procedure for rezoning, which would take time and is expensive.  She is willing to do this, she said, but begged the Boards opinion on the subject -- would they be amenable to rezoning?  Mayor Douglass responded that in order to make comments, the Board would require further information for which was not supplied. 

Mr. Mike Reid, a member of Senator Loudon's office, introduced himself.  Mayor Douglass mentioned speaking to Senator Loudon regarding the possibility of initiating safeguards to obtaining all monies collected from the residents of the city for motor vehicle taxes without necessarily using zip codes.  Senator Loudon promised that he would look into that.  Everyone thanked Mr. Reid for attending.


REPORTS

Ballwin Police Report: Sergeant Lang handed out the police report for April 2003.  There were no questions asked. 

Mayor's Report: Mayor Douglass reported on the following:

Court Report:  The total amount collected for traffic fines and court costs for the month of April 2003 was $17,168.50.

Trustees Sharing of Information Meeting:  He reported that the City would hold its fourth Trustees Sharing of Information Meeting on Wednesday, May 14th.  Almost every subdivision would be sending a representative.

Kehrs Mill Road Improvements:  Mayor Douglass reported that the Alderpersons were mailed a copy of a letter mailed to the City from St. Louis County stating they entered into contract with Stock & Associates Consulting Engineers for improvements on Kehrs Mill Road.  He further reported that the project appears to be delayed until 2005.  Alderperson Schiller asked if there was someone to call to expedite this project?  Mayor Douglass said it would be a good idea to call our County Representative, Gregory Quinn.  

Amendments to BOCA Building Codes - Bond Amounts:  Mayor Douglass reminded the Board that during this meeting, the Alderpersons would be contemplating passing the revisions to the BOCA code.  He further stated the required bond amounts came into question whether the amounts previously sought were sufficient.  This would be discussed later in the meeting.

City of Ellisville's Request to the U.S. Census Bureau:  Mayor Douglass reported that the City of Ellisville contacted the U.S. Census Bureau asking them to turn over control of the major intersections surrounding their city to their neighbors.  The City Clerk was contacted by the U.S. Census Bureau via facsimile requesting that she sign and return the same hand-drafted document, which would agree to take ownership of the whole intersection of Clarkson and Clayton Roads.  Mayor Douglass placed a phone call to Mayor Jeff Khoury, who was not aware of this request.  Clarkson Valley responded to the U.S. Census Bureau that this was of no interest.

Alderpersons' Reports:

Surgery:  Alderperson Sittser reported that he would go under a surgeon's knife once again two weeks from this meeting's date.  Everyone wished him well and a speedy recovery. 

Allegiant Bank:  Alderperson Twichell inquired as to where we stood on the annexation of the property at the southwest corner of Clarkson Road and Kehrs Mill Road?  Mayor Douglass said the ball was in his court.  He said he finally got in touch with the City of Chesterfield, who agreed to the proposal.  He would spend more time with it in the coming months.

Solicitors:  Alderperson Twichell mentioned she telephoned City Hall regarding solicitations taking place at Clarkson and Clayton Roads.  The City Clerk telephoned the Ballwin Police and the City of Ellisville, and with this concerted effort, the solicitors were gone that afternoon.  

Newsletter:  Alderperson Gatto stated the Newsletter went out in time to get the message out about the public hearing with the Genesis Group.  Everyone thanked her for all the time and effort that goes into the Newsletter.  She also thanked the Mayor for supplying his Mayor's Corner and the City Clerk. 

Updates, Updates, And Updates:  Alderperson Gatto reported that she is continually updating the web site with new information.  The Trustees have recently gone through changes and that needed updating.  

CitiMortgage:  It was mentioned that the Lutheran Association might be interested in purchasing the CitiMortgage property in the City of Ellisville, possibly as a site for a High School. 

Setting Out Trash Before Trash Day:  Alderperson Twichell mentioned that in Forest Hills Subdivision, more and more frequently people are setting trash at the curb the night before the pickup day.  City Attorney, Patrick Butler found Paragraph C of Section 225.030, which forbids placing solid waste containers, tree limbs, yard wastes, or other solid waste at the curb for collection until the regularly scheduled collection day.

Old Business: 

Discuss Wellness Center Proposal:  Discussion began with a recapitulation of the Public Hearing that took place on April 21st at Marquette High School.  Dr. Jones answered a few questions that were posed.  He said the group had not decided whether or not there would be a pharmacy.  There would be no helicopter pad.  The name of the complex, should it be developed will be the Genesis Group.  Alderperson Sittser asked if there were a prototype to which the response was the Cooper Clinic in Dallas.  Their web site is www.cooperwellness.com.  Mayor Douglass concluded by saying that at least one boundary change would be necessary and told the representatives of the Genesis Group they would need to formally petition the City with their request.

Bill No. 0256 - A Bill Amending BOCA:  Mayor Douglass reminded everyone that at the April Meeting of the Board of Aldermen, the Bill to amend BOCA was delayed because discussion arose as to the appropriateness of the bond amount.  Subsequently, the Building Commissioner was contacted and we just received his opinion this week.  Mayor Douglass recommended that everyone consider the amounts mentioned and table Bill No. 0256.  Everyone agreed.

New Business:

Congratulations, Ms. President:  Alderperson Gatto made a motion to nominate Alderperson Schiller for President of the Board of Aldermen.  Alderperson Twichell seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Everyone congratulated Alderperson Schiller.

BILL NO. 0257 AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE IV: LAND USE, ARTICLE IV. SPECIAL USE REGULATIONS, BY ADDING A NEW SUB-PARAGRAPH 11 IN SECTION 405.120: SPECIAL USE REGULATIONS, PARAGRAPH B. 

A motion was made by Alderperson Sharp to introduce Bill No. 0257.  Alderperson Twichell seconded the motion.  Mayor Douglass read Bill No. 0257 for the first time.  He then introduced Mr. Scott Jaccard, Manager of Forest Hills Country Club.  Mr. Jaccard disseminated copies of architecturally sealed drawings with specs.  He communicated some of the history of the club, stating that the club was going through a growth spurt.  He mentioned some of the many projects they recently completed.  The last project they began was a Fitness Center, which displaced the area that used to house the Children's Day Camp.  The proposal they were bringing to the City in order to house these children was a temporary unit placed adjacent to the tennis chalet, explaining further that the club had a great ability to landscape and could make this unit look fitting to the area.  Discussion ensued.  Upon inquiry, Mr. Jaccard said he had not yet sought Subdivision Trustee approval. 

Mayor Douglass asked those who were opposed to the proposition, "What was the biggest problem with the proposal?"  To which the response was the unit could be seen by the passersby; with clarifying statements that this is the prime selling time, historically Clarkson Valley does not condone trailers, and almost one-third of the homes in Clarkson Valley are located in Forest Hills Club Estates, which means a lot of vehicular traffic would pass by the trailer.  

City Attorney, Patrick Butler explained the intent of the Bill and stated the Board Members could add conditions if they desired, i.e. length of time, landscaping, etc.  Mayor Douglass then gave Bill No. 0257 a second reading.  A roll call vote was taken with the following results:  Ayes:  Sharp and Sittser.  Nays:  Gatto, Schiller, Shea and Twichell.  Whereupon Mayor Douglass declared Bill No. 0257 as having failed.  

Snow Removal:  Discussion took place regarding this year's huge amount of snow and the increased invoice amounts versus previous years.  Comments were heard from the Alderpersons, such as:  "We saved money because of the low snow amount last year."  "The budgeted figure should be cumulative."  "We should stick with the budget."  "We should get a committee to look at if we really want to go to the weighted values."   

Alderperson Gatto made a motion that the City will reimburse the subdivisions 50% over the maximum allowed amount to each one of the subdivisions.  Alderperson Twichell seconded the motion.  A roll call vote was taken with the following results:  Ayes:  Gatto, Sharp, Sittser and Twichell.  Nays:  Schiller and Shea.  Whereupon Mayor Douglass declared the City would reimburse the subdivisions 50% over the maximum allowed amount.

Alderperson Schiller questioned the wording of the motion for this year's reimbursement of snow removal.  A motion was then made by Alderperson Gatto to amend the snow removal reimbursement by stating:  Each subdivision will be reimbursed 150% of the maximum allotted amount not to exceed the amount of invoices submitted.  The motion to amend was seconded by Alderperson Twichell.  A voice vote to accept the amendment was taken with five ayes, one nay.  Whereupon Mayor Douglass declared the City would reimburse the subdivisions 150% of the maximum allowed amount not to exceed the invoice amount.

BILL NO. 0258 - AN ORDINACE AUTHORIZING A CONTRACT WITH ALLIED SERVICES, LLC d/b/a MIDWEST WASTE SERVICES OF ST. LOUIS FOR COLLECTION OF RESIDENTIAL SOLID WASTE, RECYCABLES, COMPOSTABLES AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY, ST. LOUIS COUNTY, MISSOURI.

A motion was made by Alderperson Shea to discuss and pass Bill No. 0258.  Alderperson Schiller seconded the motion.  Mayor Douglass read Bill No. 0258 for the first time.  He explained that this was the final year of a three-year contract and the price for service was increasing $1.30 per household.  He said that next year the City would go out for bids.  Through discussion, everyone agreed that, trash-wise, it had been a good year with Midwest Waste with the exception of yard waste.  Mayor Douglass explained that he would place a call to their vice president.  Mayor Douglass read Bill No. 0258 for the second time.  A roll call vote was taken, with the following results.  Ayes: Gatto, Schiller, Sharp, Shea, Sittser and Twichell.  Whereupon Mayor Douglass declared Bill No. 0258 as having passed and is now Ordinance 03-05.

Contractor Using Due Diligence?  Alderperson Shea stated there was a project in her subdivision underway since the first of August.  She asked if there were provisions in the Code giving a deadline to complete any given project?  Mayor Douglass stated that the Building Commissioner would look into the situation. 

Audit:  Alderperson Sharp made a motion, seconded by Alderperson Schiller, to have invoices in the amount of $141,634.36 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderperson Sharp made a motion to adjourn, seconded by Alderperson Gatto.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 9:10 p.m.

 

   
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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