Minutes of March 2011 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at Daniel Boone Public Library, March 1, 2011.
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The meeting was called to order at 7:00 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

 

Ward 1

Alderperson Susan Shea

Alderperson Jim Meyer

Ward 1

 

Alderperson Honora Schiller

Ward 2

Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 
 

Mayor Douglass explained the venue for the Regular Meeting of the Board of Aldermen scheduled to be held in City Hall was changed to the St. Louis County Public Library due to a power outage in the FruCon Building.  He concluded by explaining that at 8:00 p.m. a Public Hearing would take place.   

Alderperson Schultz made a motion to accept the Minutes.  Alderperson Midyett seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

REMARKS, PETITIONS AND COMPLAINTS 

Jack Hauser, a resident of Kehrs Mill Trails Subdivision spoke about Clarkson Valley communication. 

Jeanne Gosen, wife of Representative Don Gosen, introduced herself stating her husband was unable to attend because this is a busy time in Jefferson City and she was attending in his stead.  She reminded all those present of the March 21 Town Hall Meeting held by State Rep. Don Gosen.  Several Board Members complimented the survey they received from him, stating is was concise and one of the better surveys they ever received.  They asked her to relay that information.  Mayor Douglass asked her to pass on to Rep. Gosen that municipalities need protection from the proposed legislation regarding "Group B". 

REPORTS 

St. Louis County Police Report:  Officer Thom Taylor of the St. Louis County Police handed out the February Police Report.  He also reported he witnessed surveyors on Kehrs Mill Road this past month and wonders if they are initiating a remedy to the drainage/runoff problem. 

Mayor’s Report 

Court Report:  Due to the power outage, the total amount collected for traffic fines and court costs for the month of February 2011 was electronically reported the following day as $9,913.50. 

Fence Gate Enclosing the Retention Pond Behind Fru-Con Building:  Mayor Douglass read a memorandum he was proposing to send to Wayne Williams with VisDev Ventures, the developer of St. John's Mercy Medical Office Building, which states:  This is a follow-up to our meeting on February 23, 2011.  After we reviewed a possible location for a gate at the north side of the Fru-Con building, we concluded the need for a gate is problematic; therefore, the appearance and/or expense do not warrant proceeding at this time.  He said he also discussed this decision with our police and they will keep him informed should the situation change.  The Alderpersons concurred. 

Year Of The City:  Mayor Douglass explained how the 91 municipalities have been asked to be onboard with the St. Louis Municipal League's campaign for the Year Of The City.   

Legislative Updates:  Mayor Douglass reported the St. Louis County Municipal League sends weekly Legislative Updates, to which the Alderpersons said they receive theirs electronically.  Mayor Douglass spoke of Representative Diehl's bill that addresses "Group B" Cities in distress.  The bill lists basic city service criteria that all cities should provide.  If these criteria are not met, the county council will petition the courts to intervene.   

Code Enforcement:  Mayor Douglass described that while working with other cities, he found that many have a code enforcement officer.  Our code enforcement officer is our Building Commissioner and he operates on a reactive (or complaint) mode.  This makes the necessary actions to be taken much after the fact.  To assist in relieving this problem, he suggested the following:  On their normal patrol of the City, police officers will look for infractions such as tall grass or a commercial trucks parked in the driveway for longer than 72 hours, etc.  A follow-up letter will be written to the appropriate resident requesting the nuisance be abated.  Mayor Douglass said it would save money from having the Building Commissioner perform the duty.  The Alderperson in the appropriate Ward would follow up on the date stated in the letter. 

Midwest Music Temporary Signage:  Mayor Douglass reported that Jerry Roberts, owner of Midwest Music appeared in court last week and an attempt to set a fine for not complying with the City's request to either submit paperwork for an application to locate a permanent business sign or to remove the temporary business sign.  Instead, Mr. Roberts requested a trial.   

Fru-Con Power Outage:  Mayor Douglass spoke regarding the two-day power outage at the Fru-Con building.  For possible future occurrences, he will make arrangements to transfer our telephone numbers remotely to another location. 

PUBLIC HEARING 

Mayor Douglass declared the Public Hearing would begin and the City Clerk read the Notice.  Frank Hodgdon spoke stating the recommendation to the Board of Alderpersons from the Commission was affirmative.  He briefed the Board, saying the meeting was held January 19.  The owner of the property on Dapple Gray Ct. replaced a dilapidated tie wall and in so doing, looked into reconfiguring the driveway.  He extended the retaining wall back in order to make it a curved wall opposed to straight walls, not realizing he was now encroaching onto his neighbor's property.  The contractor did this without first obtaining a building permit, so they were also unaware it was beyond the building lines, which necessitates a variance from the Board of Adjustment.  The owner, Dr. Carlos Maitz, contracted the services of an engineer/surveyor who developed the proposal before you tonight.  The owner of the property on Horseshoe Ridge Road, whose property it encroached, approves the requested change.  The proposal is to switch a portion of Dr. Maitz's property to the opposite side of Mr. and Mrs. Tidd's property.  In so doing the retaining wall no longer encroaches into the Tidd's property or into the side yard setback.  The acreage for each of the two homeowners remains exactly the same.  The Public Hearing closed at 8:10 p.m. 

Alderpersons' Reports 

Prescription Drug Take Back:  Alderperson Meyer announced another Prescription Drug Take Back would take place in the Fru-Con Building on April 30th from the hours between 10:00 to 1:00.  A question was posed if the City needs to pass a new ordinance defining Synthetic Marijuana and making it an illegal drug?  Some thought St. Charles County recently passed an ordinance.  Mayor Douglass said we would look into it. 

Trash Containers Visible From Street:  A question came if the Alderpersons should also consider making it against the code to store trash (not yard waste) containers visible from the street.  Mayor Douglass said we could draw up an ordinance for further consideration. 

Attorney's Report

The City Attorney, Patrick Butler, reported he has reading material available about the lawsuit if anyone is interested.  The Appellate Court will be hearing the case on April 12 at the Old Court House. 

UNFINISHED BUSINESS

There was no Unfinished Business. 

NEW BUSINESS 

BILL NO. 0420 – AN ORDINANCE APPROVING THE RE-DRAWING OF BOUNDARY LINES TWIXT LOTS 33 AND 34 IN KEHRS MILL TRAILS PLAT 3 

Alderperson Schiller made a motion to approve Bill No. 0420.  Alderperson Schultz seconded the motion.  Mayor Scott Douglass read Bill No. 0420 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0420 the second time.  A roll call vote was taken, with the following results.  Ayes: Meyer, Midyett, Schiller, Schultz, and Sittser.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0420 as having passed and is now considered Ordinance No. 11-01.   

Discuss Online Bill Paying through Business Bank of St. Louis:  Mayor Douglass explained he is considering having the City pay certain bills online and wanted to know what the Alderpersons thought about that.  He informed those present the way the Code currently reads regarding the signing of checks is each check requires two signatures.  He said, in this case, the City Clerk could present a spreadsheet at each meeting indicating the amounts and to whom checks would be paid in addition to the regular list of invoices to be paid at the presentation of the Audit and the Mayor or President of the Board in his absence could sign each line-item.  The Alderpersons said it was a good idea.  The next related item regarded the Auditor's suggestion to make sure the bank adheres to our requirement for dual signatures.  Mayor Douglass said he was going to talk to the bank about this because it appears they are not doing that.  He concluded by saying the Code will have to be rewritten in order to pay the bills online. 

Audit:  Mayor Douglass explained the Audit could not be approved because several of the amounts are missing due to the power outage.  However, an electronic vote was taken the following day with a unanimous affirmative result to have invoices in the amount of $73,580.33 approved for payment.  The motion passed.   

Alderperson Schultz made a motion to adjourn, seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:25.

 

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Scott Douglass, Mayor

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ATTEST:  Michele McMahon, City Clerk

 

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