Minutes of July 2013 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), July 2, 2013.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

Alderperson Jim Meyer

Ward 1

 

Alderperson Dan King

Ward 1

 

Alderperson Honora Schiller

Ward 2

 

Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Clerk: Michele McMahon      

Mayor Douglass explained the City Attorney is on vacation and will not be present at tonight's meeting. 

Alderperson Midyett made a motion to accept the Minutes from the June 2013 Meeting.  Alderperson Sittser seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.

REMARKS, PETITIONS AND COMPLAINTS

There were no remarks, petitions or complaints. 

A member of the audience was asked to introduce himself.  Austin Hillebrandt, who lives in The Manors of Clarkson Valley Subdivision, was present at tonight's meeting along with his father and said he is endeavoring to achieve the Eagle Award with the Boy Scouts. 

REPORTS 

St. Louis County Police Report:  Mayor Douglass explained that our NPO, Officer Wehner, was out of town and unable to attend.  Officer Grobelny who was present in his stead, handed out the June 2013 Police Report.  There was discussion of the house fire at 140 Forest Club Drive, the garage burglaries in Kehrs Mill Estates Subdivision and the identity theft in Westhampton Subdivision. 

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of June 2013 was $11,703.50.  

2013-2014 Budget:  Mayor Douglass referred everyone to the Revenue and Expense Report and mentioned the memo he sent last week.  He explained the sales tax was down this year.  One major contributor was the statute disallowing collection of the sales tax for vehicles purchased out-of-state.  The current legislature passed a new law fixing this loss of revenue and the Governor is expected to sign it.  In order to obtain this 'user tax', a vote of the citizens of St. Louis County is necessary and is expected to be on the ballot some time this year.  Other items mentioned affecting the Budget were: decreasing traffic fines due to last winter's snow and this spring's rain plus the ongoing resurfacing on Clarkson Road has slowed down traffic; many real estate assessment values were reduced this year so we decreased the anticipated income.  Future considerations going down the road:  telephone company challenges to the utility tax from gross receipts collected by other cities might include cable, which would affect our revenue; our employees' health insurance is projected this year with an 8% increase but after viewing a recent webinar on the ACA (Affordable Care Act), we are finding more complexities and uncertainty.  He concluded the budgetary discussion by mentioning a rebate we received from Anthem Health Insurance explaining that due to the ACA and the Medical Loss Ratio rule of 80/20 (which was missed by 0.90%), we received a rebate of that same percentage.   

Tree Carving:  Mayor Douglass reported an interesting case in Clarkson Valley.  It regards a resident that received a letter mandating removal of a dead tree stump.  This resident has contracted to have it carved into the shape of a crayon; however, we are not in receipt of the details at this time.  Mayor Douglass concluded by asking the Alderpersons to report any dead trees they see to the City. 

Alderpersons' Reports 

Newsletter:  Alderperson Meyer mentioned he heard several compliments regarding the Newsletter.  Apparently people are pleased to see it being published again and appreciate the smaller size and more appropriate number of articles than the previous published magazine they received in the mail. 

City Attorney's Report 

There was no report.   

UNFINISHED BUSINESS 

There was no unfinished business.   

NEW BUSINESS 

2013-2014 Budget:  Alderperson Schultz made a motion to pass the 2013-2014 Budget.  There was no discussion.  A roll call vote was taken to pass the Budget with the following results:  Ayes: King, Meyer, Midyett, Schiller, Schultz and Sittser Mayor Douglass declared the Budget as having passed. 

BILL NO. 0442 – AN ORDINANCE AUTHORIZING A CONTRACT WITH ST. LOUIS COUNTY, MISSOURI, FOR RENDITION OF POLICE SERVICES AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY.

A motion was made by Alderperson Midyett to pass Bill No. 0442.  Alderperson Schultz seconded the motion.  Mayor Douglass read Bill No. 0442 the first time and interjected the new contract price amounts to an increase of 2.2%.  Alderperson King asked how long the City held a contract with St. Louis County (to which it has been since July 2007).  Alderperson King asked if we should go out for bid with other entities at some point?  Mayor Douglass responded that would be a good idea but to remember, at this time, only St. Louis County can provide one officer on duty in the City 24/7.  The nearby cities that would like to serve our City, would bid it as part of a sector within their incorporated area.  Mayor Douglass read Bill No. 0442 the second time.  A roll call vote was taken with the following results.  Ayes:  King, Meyer, Midyett, Schiller, Schultz and Sittser.  There were no nays.  It was declared Bill No.0442 passed and is now Ordinance No. 13-03. 

BILL NO. 0443 - AN ORDINANCE AUTHORIZING A CONTRACT FOR COLLECTION OF RESIDENTIAL SOLID WASTE, RECYCLABLES, COMPOSTABLES AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY, ST. LOUIS COUNTY, MISSOURI. 

Meridian Waste is requesting a 1% increase this year.  Mayor Douglass stated he would like to give Meridian Waste another year on the contract before going out for bid.  Alderperson Meyer made a motion the City contract with Meridian Waste for collection of residential solid waste, recycling and compostables, seconded by Alderperson King.  Mayor Douglass read Bill No. 0443 the second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz, and Sittser.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0443 as having passed and is now Ordinance No. 13-04. 

Audit:  Alderperson King made a motion to approve for payment invoices in the amount of $61,545.72 seconded by Alderperson Schultz.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  

Alderperson Midyett made a motion to adjourn, seconded by Alderperson Meyer.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:15 p.m. 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk

 

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