City of Clarkson Valley
Missouri

Minutes of July 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

______________________________________________________________________
Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), July 15, 2003.
______________________________________________________________________

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Susan Shea Ward 1 Alderperson Jim Sharp
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3 Alderperson Melinda Twichell

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

Alderperson Shea made a motion to accept the Minutes, seconded by Alderperson Gatto. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Jim Kohoutek, a resident of Forest Hills Club Estates, requested an update on the sound wall issue.  Mayor Douglass responded that a sound wall committee meeting took place the preceding night and he would make a report at the appropriate time. 


REPORTS

Ballwin Police Report: Captain Saulters handed out the police report for June 2003.  She reported that there was a burglary that took place in the Kehrs Mill Estates Subdivision and she asked Mayor Douglass and the Members of the Board to consider adding an item to the newsletter regarding the necessity to lock cars and to close garage doors during the night.  She added that with the onset of good weather, residents should be proactive in creating their own safe environment and not to let their guard down.  She concluded by saying Ballwin Police have increased patrols in that subdivision and the case is still under investigation.

Alderperson Schiller told Captain Saulters that she received a complaint regarding parking of cars along Forest Club Drive where apparently there is a blind spot creating an unsafe situation and only one lane can proceed at a time.  Mayor Douglass responded by referring to a letter contained in their packet that was received in City Hall this day, which references this problem and supplies possible remedies.  He asked the Alderpersons to review the letter and that it would be discussed at next month’s meeting.  He reported that a Ballwin Police representative and Mayor Douglass will meet with the subdivision trustees some time this month.

Mayor's Report: Mayor Douglass reported on the following:

Court Report The total amount collected for traffic fines and court costs for the month of June 2003 was $13,934.85. 

Midwest Waste:  He reported that the City held many discussions with Midwest Waste this month about the inadequate service we are receiving.  Midwest Waste power cleaned the streets and they have replaced the leaking truck.  They reimbursed one resident for running over a bush.  They rerouted the pickups along Kehrs Mill Road on Tuesdays and Fridays explaining that they will begin the route with Kehrs Mill Trails working their way toward Clarkson Road. 

Sound Walls:  He reported that the sound wall committee met this week with representatives from MoDOT.   

Signage Placed on State Highway Right-of-way:  Mayor Douglass reported that he spoke with representatives of MoDOT about his question regarding signage placed on Clarkson Road in the right-of-way.  They told him that the State has no provision for signage and if signage is placed in the right-of-way, it is errant.   

Solicitation:  Mayor Douglass reported that their packets contained a copy of a letter mailed to County Council Member, Greg Quinn, requesting that they not issue Permits for Solicitation for the Clarkson Road/Clayton Road intersection.  He also referred to a letter from the City of Ellisville to Greg Quinn requesting that St. Louis County relinquish charge of that intersection to Ellisville.   

Mosquitoes:  He reported that St. Louis County Vector Control continues to larvicide for mosquitoes but has been instructed to spray for adult mosquitoes only when requested by city personnel.

Alderpersons' Reports:

Airport Noise:  Alderperson Schiller reported that she attended the Spirit of St. Louis Airport-St. Louis County meeting on June 17th regarding the FAR Part 150 Aircraft Noise and Land Use Compatibility Study.  She said that the result of the study indicated three houses exceeded the criteria of allowed decibel level. 

Newsletter:  Alderperson Gatto stated that it is time to send another newsletter, to which everyone agreed.  She asked Alderperson Schiller to submit an article to include in the newsletter about the outcome of the meeting she attended.  Alderperson Shea suggested that it be mentioned that the route was reversed for the Tuesday/Friday regular trash pickup so residents can be alerted to place it outside earlier than usual.

Old Business: 

BILL NO. 0256 – AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE V:  BUILDING CODES AND REGULATIONS, BY DELETING ARTICLE I. BUILDING CODE, AND ADDING A NEW ARTICLE I. BUILDING CODE.   

A motion was made by Alderperson Shea to introduce and pass Bill No. 0256.  Alderperson Gatto seconded the motion.  Mayor Douglass read Bill No. 0256 for the first time.  He then explained that this Bill adopts the 1999 BOCA and amends certain portions thereof.  The code amending BOCA has been on the books since 1991, and he explained that certain previous amendments needed to be updated or deleted.  Mayor Douglass read Bill No. 0256 for the second time.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Shea and Sittser.  Whereupon Mayor Douglass declared Bill No. 0256 as having passed and is now Ordinance 03-06.

2003-2004 Budget:  Mayor Douglass gave an end of year analysis by pointing out that with last year’s budget, we forecasted that there would be an overall shortage (higher expenses than revenue) of $79,840.  Because we awarded the subdivisions an additional $21,427.16 to cover costs of their snow removal invoices, at year-end the city ended up with an overall shortage of $91,197.70. 

Alderperson Schiller made a motion to increase the Beautification amount from $2,000 to $4,000 explaining that the amount was decreased on last year’s budget, and the bids to maintain the berm exceeded the $2,000 amount.  Alderperson Gatto seconded the motion.  A voice vote was taken to increase the Beautification dollar amount with a unanimous affirmative result and the motion was declared passed.  A motion was then made by Alderperson Schiller to approve the Budget as amended.  Alderperson Gatto seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

New Business:   

Kingspointe Subdivision’s Request for Indenture Change:  A motion was made by Alderperson Gatto to discuss and pass Kingspointe Subdivision’s request to increase the assessed amount to each homeowner in that subdivision.  Alderperson Shea asked a Kingspointe Trustee present at this meeting if the residents were notified of the increase being passed?  The Trustee, Karen Koshak, stated that notification was pending per the approval from this Board.  Patrick Butler stated that, as the City Attorney for Clarkson Valley, the proposal presented at this meeting does not violate the City’s ordinances and code.  Planning and Zoning Chairman, Frank Hodgdon and Patrick Butler were to decide whether this should go to Planning and Zoning for a recommendation, however a roll-call vote was taken on the motion made with the following result.  Ayes:  Gatto, Schiller and Sittser.  Nays:  Shea.  To which Mayor Douglass declared it passed three to one.

Contract for CPA Services:  The Council Members’ packets contained bids from three auditing firms along with the list of cities in St. Louis County who receive CPA audits from these companies.  Alderperson Gatto made a motion, seconded by Alderperson Schiller to use the auditing firm of Hochschild Bloom.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Contract for Berm Maintenance:  Alderperson Gatto reported that she called several of the people named as references contained in the packet from the three services that submitted proposals.  She said that she was able to get in touch with one person for each of the three candidates and they each had something good to say about the contractor.  Alderperson Schiller made a recommendation that whomever we contract with; it should initially be for bed cleanup only.  A motion was made by Alderperson Gatto, seconded by Alderperson Sittser, that we contract with the Greenwood Group for bed cleanup, after which time Alderpersons Gatto and Schiller would direct Greenwood as to when might be the next appropriate time for them to maintain the berm.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

BILL NO. 0260 – AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE III:  TRAFFIC CODE, CHAPTER 325: TURNING MOVEMENTS BY ADDING A NEW SECTION 325.060: HAND AND MECHANICAL SIGNALS.   

A motion was made by Alderperson Gatto to introduce and pass Bill No. 0260.  Alderperson Schiller seconded the motion.  Mayor Douglass read Bill No. 0260 for the first time.  Michele McMahon gave the history of how this came about by stating that in November 2001, when the City recodified, we adopted the State’s Model Traffic Ordinance.  However, it was discovered when an officer wrote a ticket for a turn made without signal, and we could not attribute a code number.  Upon research we found that the State passed a Statute in August 2002 to incorporate this into their Model Traffic Ordinance.  Mayor Douglass read Bill No. 0260 for the second time.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Shea and Sittser.  Whereupon Mayor Douglass declared Bill No. 0260 as having passed and is now Ordinance 03-07. 

BILL NO. 0261 – AN ORDINANCE AUTHORIZING A CONTRACT WITH THE CITY OF BALLWIN, MISSOURI, FOR RENDITION OF POLICE SERVICES AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY. 

A motion was made by Alderperson Gatto to introduce and pass Bill No. 0261.  Alderperson Shea seconded the motion.  Mayor Douglass read Bill No. 0261 for the first time.  He then explained that the City had a three-year contract, which subsequently expired.  He explained that the contract we are discussing tonight is for a six-month period and incorporates the lower contract amount.  He stated the City would entertain bids when this contract expires, June 30, 2004.  He then read Bill No. 0261 for the second time.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Shea and Sittser.  Whereupon Mayor Douglass declared Bill No. 0261 as having passed and is now Ordinance 03-08.

Sound Wall:  Mayor Douglass reported that the Sound Wall Committee met the preceding night.  The City Council discussed the proposal and decided to review current law regarding this subject.  From that, the Council will decide what action the City should take.  At the next Regular Meeting of the Board of Aldermen, August 5, the City will be in a position to state their intent.   

Genesis Group:  Mayor Douglass asked the members of the Genesis Group to make introductions and asked if there were any questions for the group.  Alderperson Gatto thanked the group, stating that she was in receipt of their packet.  Mayor Douglass asked when the City might expect the results of the traffic study to which Mike Roster, attorney, stated that the study is presently being conducted.  Discussion ensued as to how it is being conducted.  Patrick Butler stated that when the proposal is submitted, it should contain the traffic study.  It would go to Planning and Zoning for their review and recommendation.  It would then go to the Council for a vote.  Dr. Jones distributed a handout to everyone with sketches of the building they are proposing. 

Yard Waste at Curb the Night Before Pickup Day:  Alderperson Schiller stated that she does not have a problem with yard waste taken to the curb the night before the assigned pickup day.  Other Alderpersons agreed that they did not either.  A motion was made by Alderperson Schiller to allow yard waste at the curb the day prior to pickup at 5:00 p.m.  Alderperson Sittser seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Audit:  Alderperson Gatto made a motion, seconded by Alderperson Sittser to have invoices in the amount of $73,688.00 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderperson Gatto made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 9:15 p.m.

 

   
________________________________
Scott Douglass, Mayor

________________________________________________________
ATTEST: Michele McMahon, City Clerk


Back to Main Page