City of Clarkson Valley
Missouri

Minutes of January 2004 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), January 6, 2004.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
 Mayor Scott Douglass
Alderperson Jim SharpWard 1  
Alderperson Susan Shea Ward 1  
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 

Alderperson Gatto made a motion to accept the Minutes, seconded by Alderperson Schiller. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Paul Young, a Trustee of Westhampton Subdivision, introduced himself and spoke regarding their subdivision’s desire to improve the conditions of roads.  (He said to make the repairs would cost significant dollars.)  He requested that the City consider paying a specialist to do an assessment of the roads in his subdivision.  Mayor Douglass informed Board Members that a special assessment of roads was conducted approximately ten years ago in approximately three-quarters of the City’s thirteen subdivisions.  He directed the City Clerk to check past records to see if Westhampton took part in that and also to see how successful it was.


REPORTS

Ballwin Police Report: 

Mayor Douglass welcomed Captain Rick Wise and informed the Members of the Board that biannually the two Captains switch duties, and explained that Captain Wise will now be attending our meetings and handling the police-related issues of our City. 

Mayor Douglass then read aloud a letter penned by Chief Biedermann to Rockwood School District.  The letter was written in response to Rockwood’s request to discuss the safety and/or necessity aspects related to the proposed driveway on Kehrs Mill Road.  Because Chief Biedermann has not seen plans for the proposal, he could not comment.  He did, however, indicate that he is looking forward to reviewing these plans in the future.

 Mayor's Report:

Mayor Douglass reported that Kehrs Mill Trails Subdivision was holding a meeting this evening at the Daniel Boone Branch Library.  Metropolitan Sewer District was presenting options regarding a possible sewer system being installed in the subdivision.  Estimated costs for the project were between $1.1 million and $1.2 million.  There are 100 homes within that subdivision.  Apparently there are several options for the homeowners to pay.

Court Report:  The total amount collected for traffic fines and court costs for the month of December 2003 was $12,877.46.

Ellisville United Methodist and Fru-Con Properties:  He reported that there appears to be no buyer for these two pieces of property.  Representatives from both organizations have been in contact with Mayor Douglass and both are looking for additional options.  He concluded this by saying that he expects we will hear from both in the very near future. 

Alderpersons’ Reports

Dumpster Concerns:  Alderperson Twichell reported that the dumpster located in the Crown Manor Drive cul-de-sac in Forest Hills Club Estates remains a concern.  Mayor Douglass countered that we do not have an ordinance prohibiting these dumpsters.  He further reported that the Ballwin Police were dispatched and found that busses and vehicular traffic were able to get around the dumpster.  Alderperson Twichell stated that she feels lucky it has not snowed because there is no way a snowplow could circumnavigate this obstacle.  Mayor Douglass said that he visited the scene as did the Building Commissioner and they found there was nowhere else to locate this dumpster.  Alderperson Twichell stated that there were no reflectors on the dumpster and she knows we have made others move these construction dumpsters in the past.  She concluded by saying we should be consistent.   

Berm:  Alderperson Gatto mentioned a letter contained in the Alderperson's packet written by a resident requesting that we better maintain the berm; the Welcome signs; the planted area beneath the Welcome signs; and the litter along the City's main thorough ways.  The Welcome signs would be discussed as an Agenda item later in the meeting.  Regarding maintenance of the berm, however, everyone agreed it is being maintained nine months of the year and looks great.

 Newsletter:  Alderperson Gatto reported that the Newsletter went out the middle part of last month in the fastest time ever.  Everyone thanked her.  She then said since she is not planning to run for Office she needs to pass this responsibility on to the next person.  She requested Alderpersons Schiller and Twichell to choose the material for the Newsletter, have the City Clerk draft the articles, and then have Alderpersons Schiller and Twichell proofread before it goes to print.  All agreed.  Everyone heartily thanked Alderperson Gatto for her years of dedicated service to this project.  Alderperson Sharp, tongue-in-cheek, stated that one does not necessarily have to be an alderperson to volunteer for that job. 

FrontPage:  Alderperson Gatto made a motion to direct the City Clerk to purchase the software program MS FrontPage for $100.00.  Alderperson Shea seconded the motion.  The Mayor reviewed the Expense/Revenue chart and determined that revenues were looking better than last year and it would fit.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Web Site:  Alderperson Gatto checked the web site and found out that there are approximately sixty visitors a day at our web site and about 1376 per month.  She said our site has plenty of space to continue for quite a while.  Everyone complimented her for her undertaking. 

Wildlife Management Committee Report:  Alderperson Shea reported that she attended the last meeting of the Wildlife Management Committee and they put together a proposal for an ordinance.  She is looking forward to reviewing the City Attorney's drafted bill.  Mr. Butler then disseminated copies of an initial draft for the Board Members' review.  It was determined that a few items were missing from the draft - one being possibly allowing an electric fence around vegetation within prescribed areas.  Both he and Alderperson Shea said they look forward to any thoughts, changes or revisions. 

Some thoughts brought up by Mr. Butler and Mrs. Shea were that the ordinance contain an area size limitation; that the hunt be limited to professionals; that we first require the Department of Conservation to issue a Certificate to do a managed hunt. 

The bill will be read at the February meeting.

City Attorney Report: 

Mr. Patrick Butler reminded everyone that at the close of last month's meeting, he was asked who should remove an errant sign if located within city limits?  After further review, he stated that the policy should be; if you see an offensive sign you should call the City Clerk who will call the police asking them to remove the sign.  This is to avoid liability issues.        

A Board of Adjustment Hearing has been requested of a Forest Hills Club Estates resident, Rob Norman.  Mr. Butler explained that this is the second appeal for a variance, but the owner has scaled back his original request.  This Hearing will take place the third week in January.

 UNFINISHED BUSINESS

 Welcome Sign Refurbishing:  Alderperson Schiller said she spoke with Mayor Douglass the night before and what she would like to bring to the Board is that we hold off on refurbishing the signs until we know what is going to happen with the sound wall.  This is for two reasons, she explained.  First, in order that it not have a haphazard look, we will need to have in place a conceptual plan for all the properties that back up to Clarkson Road in our City.  We also need to delay spending until we know where we are from a financial standpoint regarding the sound wall issue and potential lawsuit.  She also had ideas on what the sign should not look like, mainly so it does not look like every other city sign. 

NEW BUSINESS: 

Dumpster Ordinance:  Alderperson Twichell made a motion to develop an ordinance regulating dumpsters.  Alderperson Gatto seconded the motion.  Through discussion, Mayor Douglass said he was going to call the resident in question, Mr. Arneson, asking him to remove the dumpster during this cold spell and until further work resumes.  Alderperson Gatto stated that she would like to see the ordinance prohibit more than just dumpsters in the street.  She would like to see that it includes items such as gravel, loads of dirt, stone blocks and things of that ilk so that nothing impedes traffic.  City Attorney, Patrick Butler, said the ordinance could be built around time frames and anything larger than a certain size requiring Aldermanic approval.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Audit:  Alderperson Shea made a motion seconded by Alderperson Twichell to have invoices in the amount of $77,169.73, with an addition $4,050 for a lateral sewer repair, approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Mayor Douglass said the Board would be holding a Working Session to discuss fireplaces and building permit fees. 

Alderperson Gatto made a motion for the Board of Aldermen of Clarkson Valley to hold a closed meeting immediately after the adjournment of the regular open meeting to discuss matters falling under the provisions of RSMo Section 610.021, paragraph 1 regarding possible legal action and personnel matters as set out in RSMo 610.021, paragraph 3.

Alderperson Twichell made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:30 p.m.

  
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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