Minutes of June 2016 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Clarkson Executive Center), June 7, 2016.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

 

Alderperson Jim Meyer 

Ward 1

 

Alderperson Dan King

Ward 1

 

Alderperson Honora Schiller

Ward 2

 

Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney:  Patrick S. Butler
City Clerk: Michele McMahon 

Alderpersons Midyett took the oath of office and received hearty congratulations for his re-election! 

Alderperson Schultz made a motion to accept the Minutes from the May 3rd meeting.  Alderperson Meyer seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

Alderperson King made a motion to change the order on the Agenda.  Alderperson Meyer seconded the motion.  A voice vote was taken to change the agenda order with a unanimous affirmative result and the motion was declared passed.   

REMARKS, PETITIONS AND COMPLAINTS 

Mayor Douglass stated the bidders from the three companies were all represented this evening and asked if any wanted to make comments.   

Mr. Kent Harrell, Director of Collection Operations and Dan Hannah, Manager, Community Municipal Relations, both with Waste Management, introduced themselves to the Board Members.  They thanked the Board for the opportunity to bid.  Mr. Harrell said he would become personally involved with the transition, stating his vested interest is living in Clarkson Valley since 2009.  Alderperson Schiller mentioned the bid did not include the second weekly pickup.  Mr. Hannah explained the reasoning for not including it but in the end stated if the award of contract was contingent upon the second pickup; they would do it for $10 per household.   

Mr. Tim Trost, Area President and Marketing Manager and Tony Lamantia, Municipal Account Manager, both with Republic Services, introduced themselves to the Board Members.  Mr. Lamantia stated they service 44 municipalities in the Greater St. Louis Area and spoke of the Letters of Recommendation in the Board Members packets.  Mr. Trost said he too would have a vested interest in making sure the transition and running of the route would be flawless as he lives in Forest Hills and has done so since 2009.   

Lastly, Mr. Joe Evans, Operations Manager for Meridian Waste said their level of service speaks for itself.  The Board Members agreed and thanked the three Meridian Representatives for the ten years of great service.  Mr. Evans mentioned Meridian offers the second pickup and each resident would receive a new cart if Meridian Waste were chosen.  

Questions were asked relating to locations of landfills and transfer stations; options for smaller, 64 gallon carts; days of week for pickups; limitations on yard waste; and requirements for duration of time for independent residential contracts. 

BILL NO. 0457 - AN ORDINANCE AUTHORIZING A CONTRACT FOR COLLECTION OF RESIDENTIAL SOLID WASTE, RECYCLABLES, COMPOSTABLES AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY, ST. LOUIS COUNTY, MISSOURI. 

Alderperson King made a motion based upon the bids submitted with the amendment from Waste Management they would provide the second pickup date to Clarkson Valley residents under separate contract for a $10 per month charge, that we accept Waste Management as our new sanitation provider.  The motion was seconded by Alderperson Midyett.  Mayor Douglass read Bill No. 0457 the first time and explained the contract would be presented to the Alderpersons next week.  It was established the second pickup date would be Friday.  Mayor Douglass read Bill No. 0457 the second time.  A roll call vote was taken with the following results.  Ayes: King, Midyett, Schiller, Schultz, and Setnicka.  Alderperson Meyer abstained from voting.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0457 as having passed and is now Ordinance No. 16-04. 

Alderperson King then made a motion to ratify the termination letter to Meridian Waste effective June 30, 2016, seconded by Alderperson Schultz.  A voice vote was taken with an affirmative result and the motion was declared passed.   

PUBLIC HEARING 

Zoning Change from "PC" to "A":  City Clerk, Michele McMahon, read the Notice of Public Hearing.  Mayor Douglass asked Board Members if they were familiar with the recommendation to which everyone responded affirmatively.  Alderperson Schiller attended the Planning and Zoning Hearing held Wednesday, May 18 and asked the church representatives present if the sale had taken place?  Dr. Ben Wagner, Rector of the Church of the Resurrection said they were still working towards the purchase and sale of the existing church.   

Existing Retaining Walls Beyond Setbacks - Variance Not Required if Constructing in Same Location; Same Height; Same Length:  The City Clerk Read the Notice of Public Hearing.  Mayor Douglass spoke about old tie walls in the City and stated we are attempting to simplify the process by assuming the existing walls were previously approved.  Alderperson King mentioned the building commissioner will always check the new construction to ensure it replaces a wall in its original location.  He also thanked Alderperson Schiller for taking the reins on this. 

The Public Hearing ended at 8:05 

BILL NO. 0456 - AN ORDINANCE AUTHORIZING THE RE-ZONING OF A CERTAIN 3.89 ACRE PARCEL SITUATED WITHIN THE CORPORATE LIMITS OF THE CITY OF CLARKSON VALLEY, MISSOURI KNOWN AND NUMBERED AS 15977 CLAYTON ROAD (ST. LOUIS COUNTY LOCATOR NO. 22T430451). 

Alderperson Schultz made a motion to discuss and pass Bill No. 0456.  Alderperson Schultz seconded the motion.  Mayor Douglass read Bill No. 0459 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0456 a second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz and Setnicka.  There were no nays.  Whereby, Mayor Douglass declared Bill No. 0456 passed and is now Ordinance No. 16-05. 

BILL NO. 0459 - AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, REGARDING RETAINING WALLS IN TITLE V: BUILDING CODES AND REGULATIONS, BY AMENDING ARTICLE I. BUILDING CODE, SECTION 500.020 AMENDMENTS. 

Alderperson King made a motion to discuss and pass Bill No. 0459.  Alderperson Schultz seconded the motion.  Mayor Douglass read Bill No. 0459 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0459 a second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz and Setnicka.  There were no nays.  Whereby, Mayor Douglass declared Bill No. 0459 passed and is now Ordinance No. 16-06. 

REPORTS 

St. Louis County Police Report:  Officer Wehner introduced Sgt. James Molden who spoke briefly to the Board.  Everyone welcomed him.  Officer Wehner reported on the May 2016 Activity in the City. 

Alderperson Midyett mentioned he received a call from a resident in his subdivision regarding an increase in the speed of vehicular traffic on Clarkson Road.  Officer Wehner said he would mention it to the other officers and they will increase patrols and surveillance on Clarkson Road.   

Alderperson Meyer asked Sgt. Molden and Officer Wehner to discuss the anti-opiate, overdose counteracting drug known as NARCAN.  They said the drug is stored in a small case the officers take with them to their cars.  The officers are trained to use the drug and so far in the St. Louis area, it is responsible for saving fourteen lives.  

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of May 2016 was $8,442.50. 

Mosquitoes:  Mayor Douglass reported St. Louis County Vector Control will still spray for mosquitoes on Sunday evenings at dusk in the City several times per month during the summer.  He said the City Clerk will be sending information to the residents about the spraying which is also done in conjunction with larviciding.   

Correspondence to Households:  Alderperson Schiller asked if mention could also be made when contacting the residents regarding the limitations on when sanitation containers can be placed at curb.  She requested that we also include allowable placement hours and when the containers should be back at the house and out of view. 

Alderpersons' Reports 

Dead Red Bud Tree on Clarkson Road:  Alderperson Midyett asked whose responsibility it was to remove dead trees on Kehrs Mill Road.  The City Clerk said we would research that and get back with him. 

Sgt. Schuengel's Memorial:  Alderperson Setnicka reported she submitted options to the Kehrs Mill Trails Home Owners Association and never received a response.  Alderperson King mentioned the subdivision guard house has a flag with lights that apparently has not been vandalized.   

Deer Problem in Kehrs Mill Estates:  Alderperson Meyer mentioned his subdivision is having more deer issues and he received three complaints from neighbors who state the deer are worse than ever.  Mayor Douglass said he will call the Missouri Department of Conservation to see if they have any suggestions.  Alderperson King mentioned he has been sprinkling human hair around vegetation which has really deterred the deer and they now have hydrangeas and roses for the first time in years. 

Forest Hills Club Estates - Street Improvements:  Alderperson Schultz said Missouri Petroleum began the street improvements costing $465,000 this morning.  He reported that it looks like it's going to be a good job. 

City Attorney's Report 

There was no report. 

UNFINISHED BUSINESS 

There was no unfinished business.   

NEW BUSINESS 

BILL NO. 0458 – AN ORDINANCE AUTHORIZING A CONTRACT WITH ST. LOUIS COUNTY, MISSOURI, FOR RENDITION OF POLICE SERVICES AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY. 

Alderperson King made a motion to discuss and pass Bill No. 0458.  Alderperson Schultz seconded the motion.  Mayor Douglass read Bill No. 0458 for the first time.  Mayor Douglass said the contract has a six-month notice of termination.  He indicated to Sgt. Molden that we will be going out for bids next year and notice would be given in December.  Mayor Douglass read Bill No. 0458 a second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz and Setnicka.  There were no nays.  Whereby, Mayor Douglass declared Bill No. 0458 passed and is now Ordinance No. 16-07. 

BILL NO. 0460 - AN ORDINANCE ACCEPTING THE AUDIT PROPOSAL FROM FICK, EGGEMEYER & WILLIAMSON, CPA'S AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY, ST. LOUIS COUNTY, MISSOURI. 

Alderperson King made a motion to discuss and pass Bill No. 0460.  Alderperson Midyett seconded the motion.  Mayor Douglass read Bill No. 0460 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0460 a second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz and Setnicka.  There were no nays.  Whereby, Mayor Douglass declared Bill No. 0460 passed and is now Ordinance No. 16-08. 

Request for Pyrotechnic Display:  Alderperson Schultz made a motion to allow Forest Hills Club Estates to hold its annual fireworks display this 4th of July.  Alderperson Midyett seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.   

2016-2017 Budget:  Alderperson Schiller made a motion to discuss/pass the 2016-2017 Budget without snow removal, seconded by Alderperson Meyer.  Alderperson Schiller explained the City provides trash, police and the ordinances.  Alderperson Meyer stated he does not like the snow removal formula.   

Alderperson King suggested we keep the snow removal in the Budget but if the Revenue stream is lacking by March, we could back it out at that time.  Mayor Douglass said that we definitely could do that and also stated that in talking to the Subdivision Trustees he has found them most appreciative of receiving the funds. 

A roll call vote was taken for the motion on the floor - to remove snow removal from the budget, with the following results.  Ayes: Meyer and Schiller.  Nays:  King, Midyett, Schultz and Setnicka.  Whereby, Mayor Douglass declared the motion as having failed. 

Alderperson King then made a motion to discuss and pass the 2016-2017 Budget which includes Snow Removal, seconded by Alderperson Setnicka.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz and Setnicka.  There were no nays.  Whereby, Mayor Douglass declared the 2016-2017 Budget as proposed as having passed. 

Audit:  Alderperson Schiller made a motion to approve payment of invoices in the amount of $73,491.52, seconded by Alderperson Schultz.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed. 

Alderperson Schultz made a motion for the Board of Aldermen of Clarkson Valley to hold a closed meeting immediately after the adjournment of the regular open meeting to discuss matters falling under the provisions of RSMO Section 610.022(3), seconded by Alderperson King.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:50 p.m.

 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk

 

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