City of Clarkson Valley
Missouri

Minutes of January 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), January 7, 2003.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Susan Shea Ward 1 Alderperson Jim Sharp
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

Alderperson Gatto made a motion to accept the Minutes.  Alderperson Schiller seconded the motion. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

                     
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Patrick Murphy, a resident of Forest Hills Club Estates who opposes the proposed widening of Kehrs Mill Road, asked Mayor Douglass and the Members of the Board if they heard anything further from the St. Louis County Department of Highway and Transportation?  Mayor Douglass responded that he had heard nothing more than that the project is proceeding.  Alderperson Shea related to Mr. Murphy and the Board of Aldermen an article in the Suburban Journal regarding a Rockwood School District bond issue, part of which would be used to connect a driveway from the southwest portion of Marquette campus to Kehrs Mill Road.  Discussion ensued regarding placement of this driveway and the fact that this was not mentioned by the County Highway Department previous to this.  Alderperson Shea alleged that the county proposed the widening and straightening of Kehrs Mill Road because of this bond issue and further stated that she feels this would be a disaster and wishes to organize and fight the entrance and additional construction, which includes a sports building and concession stand.

REPORTS

Ballwin Police Report:

Captain Bobbie Saulters handed out the police report for December 2002.  She reported that a traffic survey was conducted at the south entrance to Forest Hills Club Estates.  Officer Dale Tucker reported the study indicates there are no speeding problem on Forest Club Drive explaining that during a two and one-half day period, they surveyed 943 vehicles ingressing the subdivision and 969 vehicles egressing.  According to statistics, if the difference is within ten percent, then the automobile traffic is considered to be that of the residents.  Apparently the complainants believed violations were coming from transient workers or people using Forest Hills Country Club.

Alderperson Gatto stated that she witnesses too many abuses of the center turn lane on Clarkson Road.  Officer Tucker agreed and said their duty is to ticket every violation they witness and actually have someone stationed every morning during rush hour to ticket the offenders.  One alderperson suggested the City decrease the subdivision speed limits from 25 to 20.  Mayor Douglass mentioned that in some parts of Florida, subdivision speed limits are 17.5 miles per hour. 

Alderperson Schiller mentioned the curve on Kehrs Mill Road slated to be straightened and asked Officer Tucker if the police could ticket offenders going faster than the 25 miles per hour “adjusted speed limit” at the curve instead of 30 miles per hour.  Officer Tucker responded that officers cannot issue tickets for speeding in an “adjusted speed limit,” but can issue a citation for failure of duty to drive with care.

Mayor's Report: Mayor Douglass reported on the following:

Court Report: The total amount collected for traffic fines and court costs for the month of December 2002 was $11,990.43.

Sound Wall:  Mayor Douglass explained that a Missouri Department of Transportation (MoDOT) crew was on Clarkson Road today surveying vegetation, slope of land and distance from road, for a feasibility study regarding a sound wall and/or berm on Clarkson Road.  He further reported that MoDOT has agreed to attend the Sound Abatement Committee Meeting set for January 22nd and will present preliminary plans. 

An Open Forum to be held after the January 22nd committee meeting was discussed.  It was determined that residents would learn of the open forum via the website, signage posted a week before the meeting and from a postcard sent to all 900 households. 

Report of Revenue and Expenditures/Audit for Approval:  Mayor Douglass reported that the invoice for engineering services may seem above normal but contains charges for the new subdivision.  These monies should be recuperated once the building permit is issued.  He further explained that he had an opportunity to investigate the query he posed last month of why the Fax and Copier Lease/Office Supplies Expenditures were so high for the year-to-date.  He explained that the drum and toner kit for the fax machine is included in these prices along with other office expenses that tend to occur every three or so years. 

Alderpersons' Reports:

Sidewalk – Kehrs Mill Road:  Alderperson Sittser reported that Mr. Dempsky has agreed to meet with him regarding the possible construction of a sidewalk on Dempsky's property that would run parallel to Kehrs Mill Road.  Mr. Dempsky appears to be amenable to further discussion.  Alderperson Sittser will report next month.

CPA Audit – Internal Control and Management:  Alderperson Gatto explained that she had an opportunity to review the Comments and Recommendations of Hochschild, Bloom, andCompany from their audit of the City’s books, for the year ended June 30, 2002.  She requested that Alderperson Jim Sharp review the auditor's comments regarding the accounting procedures manual for possible action.  The City Clerk was then directed to gather information concerning the accounting procedures manual and provide it to Alderperson Sharp and Mayor Douglass. Discussion ensued and the Board went over each item.  It was decided that a Memo to File would be written addressing each of the seven comments and recommendations.

City Attorney’s Report: City Attorney Patrick Butler reminded those present that in a non-partisan election, when the candidate for Alderperson of all three wards and the candidate for the Office of Mayor are running unopposed, there is no need to hold an election, thereby saving the City’s funds. 

Unfinished Business

Changes to Title V, Article IV - Architectural Compliance:  Mayor Douglass reported that the Alderpersons’ packets contained a new version of Bill No. 0253.  Patrick Butler pointed out that this revised Bill contains additional text regarding the Building Commissioner’s ability to waive the supporting documents required for most applications if the changes are minor.  He further explained that the term “minor repair” is defined in the same paragraph.  The amended Bill will be reintroduced at the February meeting.  

BILL NO. 0242 – AN ORDINANCE APPROVING THE SUBDIVISION OF LOT 1 AND LOT 2, KIERNAN ACRES, INTO FOUR (4) RESIDENTIAL LOTS.

A motion was made by Alderperson Shea to introduce Bill No. 0252.  Alderperson Gatto seconded the motion.  Mayor Douglass read the Bill for the first time.  Mention was made of the bonds or escrow amounts required of Raleigh Properties, Inc., to which Mr. Raleigh explained that he is aware of the necessity of obtaining these but is unsure whether it will be in the form of a Letter of Credit, Cash Escrow, or Bond. 

Mr. Raleigh mentioned that in order to get approval of curb cuts from the St. Louis County Highway and Transportation Department, they are requiring placement of sidewalks on the stretch of land that borders Kehrs Mill Road.  Through discussion, it was determined that sidewalks on that end of Kehrs Mill Road would be out of character with the surrounding subdivisions and the Council members promised to aid Mr. Raleigh in his quest to forgo construction of sidewalks.  Mayor Douglass read the Bill for the second time.  A roll call vote was taken with the following results: Ayes: Gatto, Schiller, Shea, Sittser, and Twichell.  Whereupon Mayor Douglass declared Bill No. 0252 passed and is now Ordinance 03-01.  Mayor Douglass stated that the City once again looks forward to a good relationship with Mr. Raleigh and mentioned that Mr. Raleigh built a large portion of Kehrs Mill Estates subdivision several decades earlier.

New Business:

There was no New Business.

Audit

Alderperson Gatto made a motion, seconded by Alderperson Shea, to have invoices in the amount of $74,850.93 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderperson Shea made a motion to adjourn the Meeting, seconded by Alderperson Sittser.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:50 p.m.


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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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