City of Clarkson Valley
Missouri

Minutes of January 2002 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), January 8, 2002.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Jim Sharp Ward 1
Alderperson Susan Shea Ward 1
Alderperson Victoria Brenner Ward 2
Alderperson Honora Schiller Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

A motion was made by Alderperson Twichell, to amend the minutes to reflect that no motion was on the floor regarding flagpoles therefore no action could be taken. The motion was seconded by Alderperson Gatto. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. A motion was then made by Alderperson Twichell to accept the amended minutes, seconded by Alderperson Gatto. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderperson Gatto made a motion for the Board to consider adding an item to the agenda for a Resolution that would establish an extension to the moratorium for any construction of non-attached connected residential garages within the City. The motion was seconded by Alderperson Twichell. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.


REMARKS, PETITIONS AND COMPLAINTS:

Mr. Jerry Bentrup, a resident of Kehrs Mill Estates Subdivision, stated that in preparation for receiving a 'P' trap that was going to be installed by MSD, he had his lateral televised by a plumbing firm and found that the PVC pipe had been compromised by tree roots. He explained that because he knew that the Board was going to discuss sewer laterals, he was requesting their consideration for his problem. Mayor Douglass explained that the Board's intent was to discuss the policy and procedure of sewer lateral repairs later and that it was an Agenda item.

Mayor Douglass introduced Paul Mathis of Boy Scout Troop 677, and his mother. Paul explained that he was attending tonight's meeting as a requisite to receiving his Communications Badge, which is necessary for achieving the status of Eagle.

REPORTS

Ballwin Police Report:

Lt. Niere reported that there were two DWI's and six automobile accidents during the month of December, which he thought were not bad numbers considering it was the holiday season. Alderperson Twichell requested that Lt. Niere pass on to the other patrol officers that they pay attention to center lane abuse, especially as people egress the Fru-Con building heading north on Clarkson Road. Alderperson Shea asked that the officers ticket vehicles as they egress east onto Kehrs Mill Road as they exit the parking lot at Marquette High School (during certain prohibited hours). Mayor Douglass related an incidence where he attended court on December 19 and witnessed a bus driver discussing her ticket with Judge Lusser. Apparently she received a ticket for making the left turn out of the same parking lot during the prohibited times.

Mayor's Report:

Mayor Douglass reported on the following:

Court Report: The total amount collected for traffic fines and court costs for the month of December 2001 was $6,823.00. He commented that the fines were lower than usual due to fewer people being on the docket plus the fact that court was held two weeks earlier than usual.

Sidewalk Completed at Marquette High School:

Mayor Douglass reported that striping of pavement at Kehrs Mill and Clarkson Roads marking the crosswalks completed the sidewalk project.

Metropolitan St. Louis Sewer District (MSD) - Storm Water:

Mayor Douglass informed the Board of new regulations regarding storm water stemming from changes to Federal and State law on discharge and control of storm water run-off. He stated the Board's choices: 1) To join with MSD as other cities in the Lafayette Area Mayors Organization (with the exception of Wildwood) plan to do; or 2) To develop a comprehensive plan of our own. Mayor Douglass recommended that the City accept MSD's approach. Alderperson Sharp made a motion to designate MSD as the storm sewer authority for the City, seconded by Alderperson Gatto. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderpersons' Reports:

Agenda: Alderperson Schiller requested that items be placed on the Agenda prior to commencement of the Board meeting in order to fully research what will be discussed at the Meeting.

Show of Patriotism: Alderperson Twichell handed out copies of a spreadsheet to the Board Members and residents attending the Meeting. The proposal showed possible locations to position the banners and quotes from three companies. Alderperson Twichell made a motion that the City Board of Aldermen considers installing banners. Alderperson Gatto seconded the motion. Discussion ensued. Alderperson Schiller mentioned that banners in the City of Chesterfield tend to be in commercial areas and queried the Board "Do we want to consider appearing commercial?" Alderperson Brenner commented further that the proposed banners appeared to be in a concentrated area. Alderperson Shea mentioned that her initial thought on the matter was that the banners would be intermittently spaced on Clarkson Road and that it detracts from the original idea if the banners are concentrated in one area.

Alderperson Sharp thanked Melinda for the great job she did on the proposal but asked who was the champion of the proposal. Alderperson Gatto volunteered that she was sponsoring the proposal and said, "As we draw away from the September 11th incident, I would like to see the patriotism in our City continue." A roll call vote was taken with the following results: Ayes: Gatto and Twichell. Nays: Brenner, Schiller, Sharp, Shea. Whereupon Mayor Douglass declared the motion as having failed.

Web Site: Alderperson Gatto reported that she continues to maintain the web page, posting new agendas, Minutes as approved and general information. She requested that the Board consider adding the Municipal Code to the web site. Everyone agreed and further agreed that a disclaimer be added stating that the most recent updates to the Code may not be included and that a telephone call to City Hall might be necessary in order to receive the latest version. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Deer Problem: Alderperson Shea related a phone call that she had received from a resident who lost not only vegetation, but is losing his trees as well because the deer are sharpening their antlers, which tears off the bark. Alderperson Sharp stated that he received the same phone call. After discussing the various deer problems, it was requested that the Newsletter contain an article stating some of the problems involved with feeding deer.

Attorney's Report

City Attorney, Patrick Butler, announced to the Board that the Kevin Sanders' lawsuit is set for trial on January 23. Mayor Douglass recounted that the City Clerk had given deposition last week in a seven-hour ordeal regarding Sanders.

Unfinished Business - Alderperson Brenner left the Meeting prematurely due to a previous commitment.

Discuss Changes to Zoning- Signage: Mayor Douglass drew attention to the Planning and Zoning Minutes in the packet and stated that P&Z Commissioner, Frank Hodgdon was out of town. He said that he had an opportunity to speak with three members of the Commission; Artie Ahrens, Denny Ahal, and Del Germann and learned that at the Planning and Zoning Hearing on December 20th, the Commission had too many questions to commit to a vote. Through discussion with the Board, the questions as outlined in the P&Z Minutes were answered. Several other changes were made and the Board Members felt it was necessary to review the changes and discuss it at another meeting.

Discuss Changes to Zoning- Garage: Once again, Mayor Douglass reviewed the P&Z Minutes with the Board Members and together, answered a few questions. Alderperson Sharp asked if the Board could have been too narrow in its legislation regarding the connecting element to any structure as opposed to garage. More discussion took place. Alderperson Gatto made a motion to eliminate all accessory buildings accept pool houses and gazebos, seconded by Alderperson Twichell. Through discussion, it was felt that may be too restrictive and Alderperson Shea made a motion to have an exception for two-acre (minimum) lots, seconded by Alderperson Sharp. A voice vote was taken for the motion to amend the original motion with a unanimous affirmative result and the motion was declared passed. A roll call vote was then taken for the amended motion, with the following results: Ayes: Gatto, Sharp, and Twichell. Nays: Schiller and Shea. Whereupon Mayor Douglass declared that the vote was inadequate to pass. Again, further discussion and additional drafts would be covered at the next Meeting.

New Business

Sewer Lateral Repair - Policy and Procedure: Mayor Douglass explained that the packets contained a drafted copy of the Policy, Procedure, Application Form, Property Owner Release, and Plumber Verification Form. He described gleaning the policies and procedures of other cities, incorporating the better language and most applicable provisions to fit our situation. He noted that text in the Policy and Procedure had notes (in bold letters and italics) that he would like to discuss. He read Paragraph 9-Policy, and asked the Board, "If a dispute arises, do they want to arbitrate or do they wish the Board of Adjustment to handle it?

Alderperson Twichell expressed her contention that the County, for an additional nine percent (9%), should be the one handling the sewer lateral repair program. Mayor Douglass asked the Members of the Board if the City should handle the whole procedure, whereupon Alderperson Schiller said it appears to be a straightforward program. Alderperson Shea made a motion that the City administers the repair program, seconded by Alderperson Schiller. A second motion was made by Alderperson Gatto to amend the motion that the City administers the repair program for one year, seconded by Alderperson Sharp. A voice vote was taken on the second motion with a unanimous affirmative result and the motion was declared passed. A voice vote was then taken on the amended motion that the City administers the plan with a unanimous affirmative result and the motion was declared passed. Further discussion ensued regarding the Policy and Procedure and it was determined that changes were necessary and that it would require further discussion and language.

Audit: Alderperson Twichell made a motion, seconded by Alderperson Gatto, to have invoices in the amount of $71,650.78 approved for payment. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

There being no further business, Alderperson Sharp made a motion to adjourn, seconded by Alderperson Twichell. Mayor Douglass declared the meeting adjourned at 9:15 p.m.

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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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