City of Clarkson Valley
Missouri

Minutes of December 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), December 2, 2003.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
 Mayor Scott Douglass
Alderperson Susan Shea Ward 1 Alderperson Jim Sharp
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 

Alderperson Gatto made a motion to accept the Minutes, seconded by Alderperson Twichell. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Ben Crocker, a resident of Kehrs Mill Trails, introduced himself and spoke regarding the request the City received from Rockwood School District asking permission to install a driveway from the main student parking lot to Kehrs Mill Road.  He stated that he and his wife lived in Kehrs Mill Trails for over twenty-six years.  His understanding when the high school was first built, that no ingress/egress from the main lot to Kehrs Mill Road would ever be considered.  Mrs. Janet Young, both a resident and Trustee of Kehrs Mill Trails, echoed Mr. Crocker's thoughts on the subject.  She also said that originally, only seniors were allowed to park their vehicles on school property.  She mentioned that part of the problem could be too many students being allowed to drive to school, stating also that buses appear to be half empty when she sees them exiting the high school. 

Mrs. Young then spoke on the deer overpopulation issue.  Mr. Jim Meyer, a resident of the Kehrs Mill Estates Subdivision, stated a quote taken from the Clarkson Valley website, which states that less government is good government.  He stated that he feels the City is not filling its basic objective and called for action to rid the City of an overabundance of deer. 


REPORTS

Ballwin Police Report:Captain Saulters handed out the police report for November 2003.  She reported that this month an accident took place on Forest Club Drive with the contributing factors listed as speed and alcohol.  There were no questions.

Mayor's Report:

Mayor Douglass reported that last month was the second meeting he missed in the last twenty years he served as Mayor/President of Trustees.  He went on to say that Alderperson Schiller chaired last month's meeting and that she did a wonderful job.  He thanked her and then reported on the following: 

Court Report:  The total amount collected for traffic fines and court costs for the month of November 2003 was $12,526.56. 

Sound Walls:  He reported that this past weekend, he and Karen Yeoman, the Area Engineer of MoDOT, along with some of the Alderpersons, walked that portion of Clarkson Road deemed to be the recipient of three sound walls.   

City of Ellisville Public Hearing - CitiCorp Property:  Mayor Douglass mentioned that a public hearing would take place at Ellisville City Hall on Wednesday, December 3, 2003 at 7:00 p.m.  This is for Ellisville to consider approval of the overall plans for the property formerly housing CitiCorp.  He reminded those present that he, Alderpersons Gatto and Schiller and two residents of the Clarkson Farm Subdivision, which backs up to the proposed business park, attended the last meeting, which was held in August 2003.  He went on to explain that everything remains much the same as their request eight years ago, however, there is an addition of "out lots.  These are proposals for restaurants and service shops to be located on the perimeter of the lot.  Progress Point LLC (Tri-Star Properties) has assured us that the problems experienced in the past with water runoff into the lake in the Clarkson Farm Subdivision will not occur this time.   

Lafayette Area Mayors Organization - Emergency Evacuation Plan:  Mayor Douglass explained that at its last meeting, the Members of LAMO invited their Chiefs of Police to discuss and formulate plans for an area-wide evacuation plan should a natural or man-made disaster occur.  This is being done in conjunction with St. Louis County using existing plans and making them more specific to our area and specific to the particular cities.   

Alderpersons' Reports:

Airport Noise:  Alderperson Schiller reported that she has been attending the Citizens Advisory Committee (CAC) meetings as part of the Spirit of St. Louis Airport-St. Louis County FAR Part 150 Aircraft Noise and Land Use Compatibility Study since July, 2002.  Explaining how noise is measured, she said noise monitoring was conducted in the field to provide the most accurate aircraft operation noise levels.  The FAA does not require noise monitoring as part of the Study; however, the use of this date provides for a more complete understanding of what areas are affected by noise, the specific noise characteristics, and helps evaluate potential benefits that may result from the various noise abatement alternatives.   

Field noise measurements were taken using mobile microphones, and were collected at the same time that FAA flight-tracking radar data was obtained.  This practice allows for additional accuracy in identifying the specific aircraft type being monitored.  The combination of both data sources (field noise measurements and FAA flight-tracking radar data) was compared using a computer modeling program, and a final map of noise measurement sites was developed for the area surrounding the Spirit of St. Louis Airport.

She reported that at this last meeting what was discussed was a single sound.  She said only one house was reported to be in an area with a level of 65 DNL (Day/Night Average Sound Level) and they discussed what could be done to stop that type of noise.  She indicated that she has an updated brochure about the study and gave the City Clerk copies for those who are interested.   

How Can We Better Communicate With Our Residents?  Alderperson Schiller apologized saying that she did not contact anyone prior to this meeting, but is requesting that something not on the Agenda be discussed at this evening's meeting.  She then made a motion to add an item to the Agenda - How to Better Communicate With Our Residents.  Alderperson Sittser seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed to discuss this later in the meeting.

West St. Louis County Deer Task Force:  Alderperson Shea reported that she attended the November 5th meeting of the West St. Louis County Deer Task Force.  They reviewed ordinances from other West St. Louis County municipalities and it was interesting to note that Wildwood, Chesterfield and St. Louis County allow hunting under certain conditions.  Eureka asks its residents to complete an application to allow hunting on their property.   

The task force discussed abatement strategies; the number one (on a list of ten) being managed hunts.  The least effective was to control fertility.  Other suggestions to keep deer off your property were discussed, such as repellants, bright lights, etc.  She reported that in Missouri last year over 22,000 deer were killed.   

At this meeting, they were given the complete history of the Town & Country deer management policy.  There was a married couple in attendance that discussed euthanasia, which they highly discouraged.  Apparently, with all the effort that went into their attempt, they only captured one or two deer.  Town & Country, with all their effort, eliminated their deer population by eighteen.  And then the Aldermen of Town & Country passed an ordinance banning the euthanasia of deer.  Another interesting fact heard in this meeting: the ideal population of deer per square mile is between twelve and twenty.  Wildwood has a deer population of between forty and fifty per square mile. 

One of the steps this group will be taking in the very near future is to send a survey to every West St. Louis County household.  Another is to undertake a comprehensive deer count to include such areas as the green corridor in unincorporated St. Louis County; Castlewood, Rockwoods, Babler and Queeny Parks; the Wildhorse Creek Road area in Chesterfield; and parts of Clarkson Valley.  The next meeting of this task force is scheduled for January 21st.   

Alderperson Shea then related that she had an opportunity to speak with Clarkson Valley Board Members and feels they will support an ordinance to help control the deer population.  She hopes to call a meeting of the Wildlife Management Committee in the next week or two, whereby this committee can draft an ordinance for the city attorney's review.  Everyone thanked her for her report.

Maintenance of the Berm:  Alderperson Gatto said she spoke with the owner of the Greenwood Group and reminded those present that we contracted with them for their service of the berm.  Per the terms of the original contract, she directed them to complete one more cleanup this winter.  She related their request for another year's contract at the same rate, to commence in April 2004.  Mayor Douglass called for objections and upon hearing none, it was determined that the Greenwood Group would maintain the berm for the 2004 growing season.  

Website Updated:  Everyone thanked Alderperson Gatto for updating the website.  Of note, there were major changes of trustees of the individual subdivisions listed on the Subdivision Information page.  Also updated was the governmental representatives portion of the Basic Information page

Newsletter:  Alderperson Gatto discussed the necessity of getting out a newsletter within the next week.  Articles to be included:  Sound Wall Law Suit, Rockwood School District's proposal for an entrance onto Kehrs Mill Road, the upcoming election, and the Wildlife Management Committee Meeting date.

UNFINISHED BUSINESS  

BILL NO. 0269 AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE III: TRAFFIC CODE, CHAPTER 365: STOPPING, STANDING OR PARKING RESTRICTED OR PROHIBITED ON CERTAIN STREETS AND ADDING A NEW SECTION 365.035: PARKING RESTRICTED TO RESIDENTS AND GUESTS ONLY AND BY DELETING SCHEDULE III. PROHIBITED RIGHT, LEFT OR U-TURNS AND ADDING A NEW SCHEDULE III. RESTRICTED PARKING, PROHIBITED RIGHT, LEFT OR U-TURNS. 

A motion was made by Alderperson Twichell to introduce and pass Bill No. 0269.  Alderperson Gatto seconded the motion.  Mayor Douglass read Bill No. 0269 for the first time and explained that this was discussed at last month's meeting.  Both Alderperson Schiller and Mrs. Kathy Carey, a Trustee of Dunhill mentioned the necessity for rewording Bill No. 0269 to read the Location of Signs as opposed to Where Parking is Restricted.  Everyone concurred and felt it best to note these changes and proceed with the second reading.  The City Attorney asked that the streets in Dunhill be listed in the ordinance as well.  Alderperson Schiller made a motion to amend Bill No. 0269 with these two changes.  Alderperson Shea seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Mayor Douglass read Bill No. 0269 for the second time noting the changes.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Shea, Sittser and Twichell.  Whereupon Mayor Douglass declared Bill No. 0269 as having passed and is now Ordinance 03-15. 

NEW BUSINESS   

Discuss Requested Entrance to Marquette High School - Kehrs Mill Road:  Mr. Jim Glenn, President of Glenn Construction and the Program Manager for Rockwood School District's 2003 bond issue, introduced himself.  He then went on to introduce three other representatives of this proposal:  Mr. Doug Shatto, President of Crawford, Bunte, Brammeier, a traffic and transportation engineering firm; Mr. Arthur Floyd, P.E., A.I.A., Glenn Construction; and Mr. Steve Stasick, M.S., P.E., of the EDM, the engineering, architectural and planning company involved in this project.

They began their presentation by stating that Marquette is the only high school in the Rockwood School District that has only one entrance.  They shared their concern for safety.  They said that on November 6, Marquette personnel had its annual safety meeting, which included members from Ballwin and Chesterfield Police, Metro West Fire Protection District, the SRO (School Resource Office) along with Rockwood School District safety people.  They stated that their concern to get this entrance built as quickly as possible.  They concluded by saying they appreciate that the Board asked them to discuss this at this evening's meeting and feel it is a priority request.  

Alderperson Sittser asked Mr. Glenn if they have such a concern for safety now, what have they been doing for the past ten years?  Mr. Glenn's response was that the district feels lucky.  Alderperson Shea declared that it was never the City's intent to allow a second entrance/exit onto Kehrs Mill Road.  She then disseminated copies of a petition she prepared containing approximately 170 signatures stating opposition to this proposal.  She said these residents of Clarkson Valley are asking the City Council to do something to prohibit this being built.

Through the course of conversation, several things were learned:  The school district is not proposing building this in conjunction with the St. Louis County Department of Highways and Traffic's plan to widen, straighten curvatures and reduce grade variances to Kehrs Mill Road.  The representatives present at this meeting were not aware of the amount budgeted for this project.  (They telephoned the next day to say the budgeted amount is $1.2 million.)  The traffic study was not fully in progress and they did not have a clear and concise idea of the objectives for which the study would be conducted.  They were not making an allowance for an electric signal on Kehrs Mill Road.  They did not have an approximate number of students who park every day at Marquette High School nor of the number of spaces available on the parking lot.  

Alderperson Shea asked them why these representatives have not considered alternatives to this proposal.  She requested that they consider revamping the existing entrance on Clarkson Road or adding a second entrance to the north of the existing entrance.  

Mayor Douglass asked the representatives present when they might bring the proposal back to the Board Members and they responded that because the traffic study might be finished in January, it could be as soon as February.  Mayor Douglass asked them if the County does not have this project on slate until 2006, would they not want to save money and delay the traffic study until then?  They thanked the Mayor for that sentiment, but said their desire was to get this accomplished as soon as possible.   

A few comments were heard from residents present:  Mr. Darryl Brody asked the Rockwood representatives if they were not proposing this driveway, is it possible that the County wouldn't have to pull so far to the south side, taking extra property from two of the residents of Clarkson Valley?  Mr. Ben Crocker brought up the issue of this being an affluent neighborhood and mentioned that Marquette should put additional restrictions on the parking of student vehicles.

Alderperson Schiller reminded those present of some recent problems due to the parking dilemma, such as the signage now being posted in the Dunhill Subdivision stating Parking Restricted to Dunhill Residents and Guests Only; the U-Turn prohibited signs placed last month; and the No Parking on Kehrs Mill Road signs placed six months ago.  Mr. Richard Steffee, a resident of Chesterfield, but whose children attend Marquette mentioned the danger with regard to the electric signal on Clarkson Road and concluding that this proposal would be a great opportunity for the school and the school's population.

Alderperson Gatto made a motion to table their proposal until additional information is received from Rockwood School District.  Alderperson Twichell seconded the motion.  Through discussion Mayor Douglass summed up that representatives of the school district should not come back until they have:  the traffic study; additional information from emergency personnel; a plan showing exactly where this driveway will be located; assurance that this proposal not be accomplished before the County does their road improvements; a traffic signal is absolutely necessary; assurance that Marquette will not build another parking lot.  A voice vote was taken to approve the motion with a unanimous affirmative result and the motion was declared passed. 

Alderperson Gatto made a further motion that the City not approve construction of that entrance before the County makes improvements.  Alderperson Sittser seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

How Can We Better Communicate With Our Residents?  Alderperson Schiller mentioned that a resident was unhappy because they wanted to be informed of a certain situation.  She asked the Alderpersons how they, as a Board, could better communicate with the citizens of the City?  The response through discussion was the website, the quarterly newsletters, postcards for special items, the newspaper, etc.  

Audit:  Alderperson Twichell made a motion seconded by Alderperson Sittser to have invoices in the amount of $70,742.32, with an addition $4,050 for a lateral sewer repair, approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Mayor Douglass directed everyone's attention to the information contained in their packets regarding the City's Welcome Signs.  He asked the City Attorney to prepare a legal opinion for the January Board Meeting.  He requested that the Alderpersons review the information for discussion next month.   

Alderperson Twichell made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 9:20 p.m.

   
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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