Minutes of December 2014 Meeting
Board of Aldermen


Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), December 2, 2014.

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:




 Mayor Scott Douglass 



Alderperson Jim Meyer

Ward 1


Alderperson Dan King

Ward 1


Alderperson Honora Schiller

Ward 2


Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 

Alderperson Schultz made a motion to accept the Minutes from the November 4th meeting.  Alderperson Meyer seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed. 




A Proclamation was made by Mayor Douglass honoring Jim and Linda Shubert as owners of Shubert Design Furniture.  The Shubert’s, who have lived in the Kingspointe Subdivision since 1990, have partnered with the Gary Sinise Foundation.  They build custom homes using smart technology for our nation’s most severely wounded heroes as part of their R.I.S.E. Program (Restoring Independence & Supporting Empowerment).  They have helped to raise millions of dollars to support the building of smart homes.  Jim Shubert serves on the Gary Sinise Foundation Board of Directors and has donated all the interior design services and furniture for their custom Smart Home building project for the wounded war vets, furnishing over twenty homes gratis.  The Clarkson Valley Board of Aldermen thanked Mr. Shubert for beginning this wonderful new mission with the Jim and Linda Shubert Foundation.




St. Louis County Police Report:  Officer Wehner gave the November 2014 Activity Report. 


Mayor’s Report


Mayor Douglass reported on the following items:


Court Report:  The total amount collected for traffic fines and court costs for the month of November 2014 was $8,781.00. 


Dental Insurance for Employees and General Liability Insurance for the City:  The employee’s dental insurance is on tonight’s agenda and Mayor Douglass indicated where in the packet the information is located.  He also mentioned the City would be considering passing the general liability insurance as quoted by MoPERM.


SEMA’S Flood Plain Management Ordinance:  He mentioned the City would be considering passage of the SEMA flood plain management ordinance tonight.


NBC News Request for Court Records:  He explained the City received a Sunshine Law Request from NBC News for the courts in the Metropolitan St. Louis County area to furnish records for all tickets and warrants issued to those 18 and younger and those over 18.  They mentioned they would like to see us waive the charges.  He explained, first; these are not records maintained by the City and would have to be compiled by Rejis, which would cost us money.  Second, since we do not maintain a record broken down the way they requested, the law does not mandate we crunch the data to honor their request.  We reported back to NBC that we would comply with their request but it would cost them money.  They took us up on the offer and want the report.  The Board all stated we would need to have a concrete response to our request for the money before submitting the report.


Election Law Changes:  Mayor Douglass said there have been some changes to the election law this year mandating that a notarized affidavit from the candidates be sent to the election board indicating that taxes have been paid.


Alderpersons' Reports


There were no reports.  


City Attorney's Report


There was no report.




There was no unfinished business.







A motion was made by Alderperson King to introduce and pass Bill No. 0449.  Alderperson Schultz seconded the motion.  Mayor Douglass read Bill No. 0449 for the first time. City Attorney, Patrick Butler, said the proposal, even though in the Zoning Chapter of the Municipal Code, did not have to go through the Planning and Zoning process because it is the FIRM (Flood Insurance Rate Maps) we are regulating with this change of ordinance.  He then read Bill No. 0449 for the second time.  A roll call vote was taken, with the following results.  Ayes:  King, Meyer, Midyett, Schiller, Schultz and Setnicka.  Whereupon Mayor Douglass declared Bill No. 0449 as having passed and is now Ordinance 14-05.


Employee’s Dental Insurance and City’s General Liability Insurance:  Alderperson Midyett made a motion that we accept Humana’s bid for a 9.9% increase to the employees’ dental insurance, seconded by Alderperson Schultz.  Mayor Douglass said the rates for the two policies were within 0.4% of the budgeted amount.  A voice vote was taken to approve the motion with a unanimous affirmative result and the motion was declared passed.


Postage Machine:   Mayor Douglass referred the Board Members to the three bids in the packet.  The City Clerk explained the current postage meter was at end-of-life and after some discussion, it was decided the City would go with the bid that was $2.00 more per month but would ultimately save money with the cost of imprints (ribbon) versus the other model.  Alderperson Schiller made a motion that we rent the FP postage machine, seconded by Schultz.  A voice vote was taken to approve the motion with a unanimous affirmative result and the motion was declared passed.


Two Items for Discussion:  Alderperson Meyer asked about the possibility of the City purchasing another mobile ticket printer for the second police vehicle and Alderperson Schiller mentioned she would like to see a comparison of other similar cities’ salaries for the City’s two employees. 


Audit:  Alderperson Schiller made a motion to approve for payment invoices in the amount of $76,077.18 seconded by Alderperson Meyer.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed.


Alderperson Midyett made a motion to adjourn, seconded by Alderperson King.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:30 p.m. 


Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk


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