Minutes of August 2010 Meeting
Board of Aldermen


Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), August 3, 2010.

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:




Mayor Scott Douglass 


Alderperson Susan Shea

Ward 1


Alderperson Jim Meyer

Ward 1


Alderperson Honora Schiller

Ward 2

Alderperson Wendell Sittser Ward 2     

Alderperson Scott Schultz

Ward 3

Ward 3 Alderperson Lin Midyett

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon 

Alderperson Sittser made a motion to accept the Minutes.  Alderperson Schultz seconded the motion.  A voice vote was taken with an affirmative result and the motion was declared passed. 


Mr. Jack Hauser asked if the City was aware of any long-range plans to widen Kehrs Mill Road.  Mayor Douglass said he has not heard a thing, but will make a phone call to St. Louis County to see if they have anything on their books.  Mr. Hauser also inquired about strategic vision, stating that because of the degraded city services we need to define what the City is about.  In closing he stated that it would be more palatable to increase taxes because they are deductible rather than decrease services, which costs come directly from his pocket.  Mayor Douglass stated the last strategic vision took place in 1994 and we will revisit the strategic vision of the City after the time in which the remaining 39+-acre farm is developed into 1-acre lots of single-family dwellings.  There was further discussion regarding the economy and our unprecedented times; how this couldn’t be anticipated; how little tax-payers actually pay annually to the City; and how many times the dwindling reserves has been written, published and discussed in the past five years. 


St. Louis County Police Report:  Officer Thom Taylor of the St. Louis County Police handed out the July Police Report.   

Sergeant Jeff Burk mentioned the rash of petty burglaries and acts of vandalism that have taken place last month and the stakeout he initiated in the Kehrs Mill Estates subdivision.  This took place in mid-July, Tuesday through Saturday with uniformed police officers (paid overtime) in unmarked vehicles for 4-hours per night.  On one occasion, they stopped a suspicious vehicle and questioned all four passengers dressed totally in black.  At this point, they found nothing connecting the suspects to any of the crimes.  He mentioned something very interesting, however.  He said that during those five nights of stakeout, not one person called to report a suspicious vehicle.  NPO Thom Taylor reported Wildwood and Chesterfield also received complaints about spray-painted street signs.  Three to four subdivisions in our City are going to begin Neighborhood Watch groups. 

Alderperson Meyer complimented Sgt. Burk for the handling of these complaints and for looking into the allegation of the family who stated they called for police service and no one responded.  Upon investigation, the sergeant found they never placed a call and the resident confirmed this. 

Alderpersons Shea and Schultz spoke about a white SUV that looked suspicious, as though it were casing the two neighborhoods.  Alderperson Schultz further reported that when he called in the license number to the dispatcher, he witnessed that the police car was on his street within five minutes. 

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of July 2010 was $19,638.02. 

Update on Three Housing Issues:  Mayor Douglass explained the City is in receipt of the fine regarding the pond.  He said he also requested the prosecuting attorney file the pictures with the Circuit Court Judge that were taken of the electrical conduit sticking several feet above ground on the Chippenham Ct. address where the second mailbox once rested.  He would expect to have an answer shortly.  The case regarding the exterior problems is due in court in August.   

Court Spreadsheets and Reports:  Mayor Douglass asked everyone to look at the front of their notebooks to find the various reports that are generated monthly.  He asked the Alderpersons to identify what they find helpful and what reports are not necessary.  In this way, it could free some of the Clerk’s time.  He further stated the Court Clerk created a spreadsheet showing the number of mobile tickets that were written since the printer arrived.  Mayor Douglass also mentioned that when reading this report to keep in mind that on those days when sting operations are conducted On Clarkson Rd. with a handful of police officers, they issue hand-written tickets. 

He also mentioned the mobile ticket printer was on the fritz and was mailed back to the manufacturer.  It was fixed free of charge, and included an apology.  The reason was a deficient USB cable port.   

Better Family Life:  Mayor Douglass mentioned an organization that helps people with job applications, families, etc.  They also offer an amnesty whereby an old warrant can be recalled for $100.  They would be given a new court date and any fines could be paid at that time with no fear of arrest.  The City is going to be part of this program.   

Clarkson Valley Day:  Mayor Douglass reported the Clarkson Valley Day that was slated for September has changed and he will know the date next month.  He is meeting this week with the St. John’s Mercy representatives and Aaron Golchert, the editor of the Living Newsmagazine.   

Discontinued Yard Waste Pickup:  Mayor Douglass directed everyone’s attention to the schedule the City is using to advise the residents of the discontinued yard waste.  He mentioned the City has received responses which are in their packets along with his responses back.  Alderperson Sittser said it would be nice to know how many individuals signed up last year when the City discontinued the service for the four-month period.  Mayor Douglass said he is ready to send the responses but will wait until noon Wednesday to give the Alderpersons time in which to make additions or deletions to the proposed letter.   

Alderpersons' Reports 

Four Men In Black: Alderperson Jim Meyer thanked St. Louis County Police for finding and questioning the four men in black, to which we were all informed the majority were not men. 

Calls Received About Tree Removal:  Alderperson Shea reported she received more calls about the tree removal along Kehrs Mill Road.  She asked Mayor Douglass if the City could write a letter to AmerenUE stating there appears to be a disparity between the way AmerenUE cuts down trees in Chesterfield versus the way they are doing it along our portion of the planted, landscaped rights-of-way.   

Water Coursing Across Kehrs Mill Road:  Alderperson Sittser mentioned the water that crosses Kehrs Mill Road in times of heavy rain and he reminded the Board that the County had an idea of how they were going to remedy it; changed their mind about that and said they had a more viable solution.  To the best of his knowledge, nothing has occurred.  Mayor Douglass said he would look into it. 

Golf Cart Dangers:  Alderperson Schultz said he has received more calls about the dangerous driving of golf carts with young children hanging off the carts, not strapped in.  NPO Taylor said he couldn’t give tickets for grandfathered carts without seat belts.  

Sidewalks on Forest Club Drive:  Alderperson Schultz reported that Forest Hills Club Estates received a suggestion from a resident to install sidewalks along Forest Club Drive at a cost of $300,000.  No action was taken. 

Forest Hills Club Estates - Landscaping Update:  Alderperson Schultz reported the landscaping along Clarkson Road, particularly in the blue spruces, has been cleaned up and poison ivy removed from the trees.  NPO Taylor also reported the bamboo south of the south entrance to Forest Hills was cut back by a foot-or-so and a divot removed from the weeds located at the house next to the First Church of Christ Scientist.  These weeds blocked the vision of church patrons attempting to egress the parking lot.  He also emphasized these weeds will grow back. 

City Attorney’s Report 

Patrick Butler spoke of the lateral sewer lawsuit, stating the Circuit Court Judge issued his decree that all cities can keep the monies they collected for insurance in the past and the method the cities used to collect the fee did not violate any portion of the Hancock Amendment.   Now is the time to change the code if we want to.  Alderperson Meyer said his recollection was the Board voted to return the money.  Mayor Douglass suggested the Board make a motion not to give back the money.  Alderperson Meyer made a motion that the City continues to hold the money until all appeals are heard.  Alderperson Schultz seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.   



A motion was made by Alderperson Shea and seconded by Alderperson Schultz to discuss and pass Bill No. 0415.  Mayor Douglass read Bill No. 0415 for the first reading.  Mayor Douglass explained this ordinance contains the changed language in the contract with Meridian Waste discontinuing yard waste pickup beginning September 1st.  Residents who desire to continue this service can enter into a separate agreement with Meridian.  Alderperson Schiller asked that the City revisit the Budget in February, to which everyone agreed.  Mayor Douglass read Bill No. 0415 a second time.  A roll call vote was taken with the following result:  Ayes:  Meyer, Schiller, Schultz, Shea, and Sittser.  There were no nays.  Mayor Douglass stated Bill No. 0415 passes and is now Ordinance No. 10-11.  



A motion was made by Alderperson Shea to discuss and pass Bill No. 0416.  Alderperson Sittser seconded the motion.  Mayor Douglass read Bill No. 0416 the first time.  City Attorney Patrick Butler asked why the City had to do this?  It came at the request of Missouri American Water and the City has always done it in the past.  Mr. Butler said there appears to be nothing in the City’s Code that requires passage.  There was no more discussion.  Mayor Douglass read Bill No. 0416 the second time.  A roll call vote was taken with the following results.  Ayes:  Meyer, Schiller, Schultz, Shea and Sittser.  There were no nays.  It was declared Bill No.0416 passed and is now Ordinance No. 10-12. 

Auditor:  Mayor Douglass explained that auditing firms don’t have as easy a job as in the past.  They now get audited on their audit performances.  He also explained how several years ago our audit rate jumped substantially due to these new requirements.  Other cities have stated the same.  He said Fine & Associates has stated their price will not exceed $7,900.  A motion was made by Alderperson Meyer to accept Fine & Associates bid to audit our books.  Alderperson Shea seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.   

Audit:  Alderperson Schiller asked about the Prosecuting Attorney’s invoice for $600 for Julie Price?  City Attorney Butler explained Ms. Price is a Clarkson Valley defendant that requested her case is heard in St. Louis County Circuit Court.  Alderperson Meyer asked if this will be happening more and more often, to which Mr. Butler responded affirmatively.  NPO Taylor interjected that this particular case was remanded back to court because the defendant claimed the ticket was written outside of the city’s boundaries.  Alderperson Meyer made a motion to approve the audit, seconded by Alderperson Shea to have invoices in the amount of $81,522.03 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Meyer made a motion to adjourn, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. The meeting adjourned at 9:05.


Scott Douglass, Mayor


ATTEST:  Michele McMahon, City Clerk


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