City of Clarkson Valley
Missouri

Minutes of August 2003 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), August 5, 2003.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Jim Sharp Ward 1
Alderperson Susan Shea Ward 1
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

Alderperson Sharp made a motion to accept the Minutes, seconded by Alderperson Gatto. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

 
REMARKS, PETITIONS AND COMPLAINTS:

Mayor Douglass asked the City Attorney if it would be possible to request a working session at this evening's Aldermanic Meeting, to which Mr. Butler, City Attorney announced that upon motion duly made and seconded, and with affirmative vote taken, the Board of Aldermen could go into a working session. 

Mr. Steve Waltman, a resident of the Westhampton Subdivision handed out photographs and data that showed a drainage problem on his property.  After informing the Board of this water drainage issue, Mayor Douglass indicated to Mr. Waltman that he would confer with the Building Commissioner and the City Attorney.  Mr. Waltman should expect to hear something from the City within the next few weeks.

Mr. Walter DeGrendele, a resident and President of Trustees of the Forest Hills Club Estates, asked the Board and City Attorney if there are ramifications to having contractors off-load dump trucks filled with dirt onto the street?  Mr. Butler responded that not only is that a violation of the nuisance code, it also constitutes a safety hazard in that it is required that reflective barriers be placed around the area of concern.  Captain Saulters interjected that something of this nature should be reported to the Dispatcher.

 Mr. Jim Kohoutek, a resident of Forest Hills Club Estates, reported that when he inspected his AmerenUE bill, he found that the taxes he was being charge were going to the City of Chesterfield.  He called AmerenUE requesting they change their database to include him as a resident of Clarkson Valley and to ensure that Clarkson Valley receives the tax money.  Mayor Douglass and the Members of the Board thanked him and mention was made to include this as a side note in the Newsletter.


REPORTS


Ballwin Police Report: Captain Saulters handed out the police report for July 2003.  There were no questions or comments.

Mayor's Report: Mayor Douglass reported on the following:

Court Report The total amount collected for traffic fines and court costs for the month of July 2003 was $15,590.57.

Solicitation at the Intersection of Clarkson and Clayton Roads:  He reported that our City received a copy of a letter from the City of Ellisville addressed to St. Louis County Council Member, Greg Quinn, stating they were formally requesting full ownership of the Clarkson/Clayton Road intersection.  He further explained that St. Louis County and our City currently own some parts of that intersection, Ellisville holding the major portion.  In this way, Ellisville cannot only facilitate the efficient and effective delivery of all police services; they can uphold their non-solicitation codes and ticket the solicitors.  In the same letter, Ellisville requested St. Louis County officials to reconsider the issuance of permits for anyone to solicit within that intersection.  Our City sent a similar letter within the past month.

Citicorp Business Park:  He reported that the City of Ellisville is holding a Public Hearing regarding a proposal from Progress Point LLC regarding the Citicorp Business Park located on the northeast corner of Clarkson and Clayton Roads.  The Hearing will be held on Wednesday, September 27 at 7:00 p.m. at Ellisville's City Hall. 

Alderpersons' Reports:

Web Page:  Alderperson Gatto reported that she updated the basic information page at the web site.  She also updated such things as the Alderpersons' e-mail addresses and included the newly passed 2003-2004 Budget.  Everyone thanked her for the work she continues to do on our web page.             

Newsletter:  Alderperson Gatto stated that she has been working on the Newsletter and it should be out within the next week or two.  She asked the Alderpersons if they desired to include the Budget with the Newsletter or just make mention that it is included on the web page.  Everyone voted for the latter.   

Berm Maintenance:  Alderperson Gatto and Schiller reported that the Greenwood Group, whom the city contracted with last month for berm maintenance, removed approximately one-and-one-half truckloads of weeds from the berm.  Both Alderpersons agreed that mulching should be accomplished next and that the plants that were lost to road salt did not need to be replaced.  Everyone agreed that the berm should be maintained on a monthly basis through the growing season. 

 Sidewalks on Kehrs Mill Road:  Alderperson Sittser referred to a letter sent by Kehrs Mill Estates' Trustees requesting completion by St. Louis County Highway Department of the sidewalks on the south side of Kehrs Mill Road.  This would run under the AmerenUE easement.  He asked if there was an update to their query?  Mayor Douglass reported that when last he spoke with representatives of the St. Louis County Highways Department, he was told they could not complete the sidewalk at this time as it was not part of the proposal.  Alderperson Sittser feels the County should be informed that when they straighten Kehrs Mill Road, they should make every attempt to complete the sidewalk.  Mayor Douglass stated his opinion that the grade is so serious under the UE high-voltage towers that completing the sidewalks could be a disaster waiting to happen.  

Attorney's Report

Patrick Butler reported that he continues to have conversations with the attorney representing the Genesis Group and that Larry Chapman with Tri-Star, is going to come to the city with a modification of their proposal.  Otherwise, there are no new developments to report. 

Mr. Butler reported that he has been in contact with the Assistant County Council regarding the Road and Bridge tax and that maybe some new statute that was recently passed will allow us to collect this tax money.  Mayor Douglass gave further explanation that because we own no roads, bridges or right-of-way we are hard-pressed to attempt to collect this tax money.  However, because we budget $50,000 each year for snow removal and also maintain the berm along the right-of-way along Clarkson Road, north of the southern-most entrance to Forest Hills Club Estates, it is possible that we are eligible. 

Working Session:  Alderperson Susan Shea made a motion for the Board of Aldermen of Clarkson Valley to close the Regular Meeting of the Board of Aldermen to hold a Working Session to discuss matters pertaining to a letter received from the Trustees of Forest Hills Club Estates and Forest Hills Country Club Grounds Committee, and upon adjournment of the Working Session, to reopen the Regular Meeting.  Alderperson Twichell seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Mr. Walter DeGrendele stated that the trustees of his subdivision and the Chairman for the Forest Hills Country Club, Grounds Committee were contacted by the General Manager of the country club regarding certain safety aspects the club was perceived to have.  Mr. DeGrendele also referred to a subdivision meeting held in October whereby certain residents commented about speeding and certain safety factors on Forest Club Dr.  Hence, the letter written and addressed to Mayor Douglass and to the Captain of Ballwin Police, Bobbie Saulters, which is attached.  After lengthy discussion, Captain Saulters responded to the requests made.  At 8:55 p.m. Mayor Douglass closed the Working Session and reconvened the Regular Meeting of the Board of Aldermen. 

UNFINISHED BUSINESS 

Through discussion and by motion made by Alderperson Schiller, it was determined that the City would approve that Forest Hills Country Club could purchase special removable signage indicating "No Parking" for special events with the provision that they first notify Ballwin Police of said special event and that all other proposals made in the letter be dropped at this time.  Alderperson Twichell seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Sharp then made a motion that Members of the Board of Aldermen visit the site and conduct an open Working Session with all parties one hour before the September Meeting of the Board of Aldermen.  Alderperson Sittser seconded the motion.  A roll call vote was taken with the following results.  Ayes:  Gatto, Sharp, Sittser and Twichell.  Nays:  Schiller and Shea.  By a vote of four to two, Mayor Douglass declared the motion passed. 

NEW BUSINESS 

Copier:  It was determined that discussion would take place at the September 2 Meeting of the Board for two reasons: The Aldermen just received the spreadsheet containing information with prices, etc. that week without time to fully evaluate the issue.  The current contract for the 36-month lease does not end until September 19, 2003.

 

BILL NO. 0262 AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE III: TRAFFIC CODE, BY DELETING SCHEDULE II. STOP INTERSECTIONS AND ADDING A NEW SCHEDULE II. STOP INTERSECTIONS.A motion was made by Alderperson Twichell to introduce and pass Bill No. 0262. Alderperson Sharp seconded the motion.  Mayor Douglass read Bill No. 0262 for the first time.  He then explained that this Bill is adding three intersections to the list of intersections with stop signs.  Mayor Douglass read Bill No. 0262 for the second time.  A roll call vote was taken, with the following results.  Ayes:  Gatto, Schiller, Sharp, Shea, Twichell and Sittser.  Whereupon Mayor Douglass declared Bill No. 0262 as having passed and is now Ordinance 03-07.

Sound Wall:  Mayor Douglass stated that at this time, the city's position remains the same and he referred to an October 15, 2002 letter to MoDOT listing the reasons they should curtail the project.  He also stated that MoDOT has announced they will hold a Public Hearing during the month of September. 

Audit:  Alderperson Shea made a motion, seconded by Alderperson Twichell to have invoices in the amount of $71,804.08 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Shea made a motion to adjourn, seconded by Alderperson Sharp.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 9:10 p.m.

 

   
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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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