Minutes of August 2015 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), August 4, 2015.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

 

Alderperson Jim Meyer

Ward 1

 

Alderperson Dan King

Ward 1

 

Alderperson Honora Schiller

Ward 2

 

Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Ward 3 Alderperson Lin Midyett

Also in Attendance:


City Clerk: Michele McMahon 

Mayor Douglass stated the City lost a very good citizen this past week with Susan Shea’s passing.  He told the Board Members that both he and she were on the same ballot in 1987 and served all these years up until May, 2012.  He said it would be appropriate if we took a minute in silence to honor and remember Susan Shea.  May she rest in peace… 

Alderperson Schultz made a motion to accept the Minutes from the July 7th meeting.  Alderperson Setnicka seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

REMARKS, PETITIONS AND COMPLAINTS 

Mrs. Mary Swearingen, a resident of the Clarkson Farm Subdivision, commented she, too, remembered Susan Shea and said she was a good person!   

Mrs. Swearingen commented that our Mayor does not spend money foolishly.  She found out that he had recommended the budget contain monies in the amount of $50,000 to distribute to the subdivisions for snow removal, which the Board turned down last month with a vote of 4-1.  She asked the Board to please reconsider the vote since the city has a slight surplus.  She concluded by saying the trustees of the subdivisions represent your citizens.  Alderperson Schultz said it was very difficult to do anything with the amount of money the subdivisions receive from their annual assessments and it’s almost impossible to raise those dues. 

REPORTS 

St. Louis County Police Report:  Officer Wehner gave the July 2015 Activity Report.   

Mayor’s Report 

Mayor Douglass reported on the following items: 

Court Report:  The total amount collected for traffic fines and court costs for the month of July 2015 was $9,478.00.   

Ameren Utility Tax Lawsuit:  Mayor Douglass reminded the Board that several years ago, Winchester’s City Attorney filed a class action suit against several telephone companies because the cities were not receiving all the money they felt was due for utility taxes on telephone service.  Winchester’s attorney has filed a joint class action suit questioning the payments for utility taxes by Ameren to the cities. 

Shattered Glass on Forest Hills Streets:  Mayor Douglass informed the Board that city hall received a phone call from a resident stating there was a large amount of shattered glass on the streets in Forest Hills.  Mayor Douglass said he placed a call to Meridian and they found there was a hole in the bottom of the truck which they will now fix.   

Codification:  He said the city is still waiting to receive an additional bid and we should have that by next month. 

Senate Bill 5:  There has been a lot of mention in the news as late regarding SB5 which sets standards for cities to operate using best practices.  The biggest changes will be to the municipal courts.  He reported the city clerk has already attended one meeting explaining what is necessary for cities to comply and the court administrator will be attending the municipal court update next week. 

Memorial for Sgt. Schuengel:  We held a meeting last month with the subdivision trustees of Kehrs Mill Trails.  A granite boulder-type monument with an inscription was discussed and the trustees received permission from the property owner where the helicopter went down.  Mayor Douglass reported Sgt. Schuengel had three surviving sisters, all of which live in the area.  He was able to contact them and they are extremely pleased to hear about the proposal.  He also spoke with the Highway Patrol and they would like to be included in the ceremony. 

Review Signage Ordinance:  Mayor Douglass asked the Board if they would like to review our current sign ordinance after some discussion regarding real estate signs.  Mention was made of the signs on Marquette High School property regarding a mattress sale.  Alderperson Meyer mentioned his thought that the scrolling electric marquee they requested last year was supposed to eliminate that type of signage?   

Utility Taxes Received Too Late for this Month’s Report:  Mayor Douglass directed attention to the Revenue and Expense Report and sated we had roughly $7,000 higher expenses than revenue.  He said we received two cable utility tax checks but unfortunately, they did not make it into this month’s account.  It will show up on next month’s statement but that easily would have put us in the black for the month. 

Alderpersons' Reports 

Discuss Snow Removal:  Alderperson King made a motion to discuss the snow removal issue that was on last month’s agenda, stating unfortunately he could be here last month and missed the discussion.  Mayor Douglass said the topic could be discussed but since it was not on the agenda this month, we could not vote on it.  Alderperson King asked the reasoning for the no votes, some of which:  the city would be paying for something over which it has no control; the need to cover the snow removal expense isn’t the answer to the citizen when major, instead, street repair is necessary; the clerks could not attend continuing education classes; the formula for payments does not seem sound; the city had to cut a lot of its services to the residents these past ten years; the budgeted amount for revenue might be too optimistic; the formula was not consistent enough; and lastly, the city needs at least one year’s-worth of surplus.   

Alderperson Schultz said he was in favor of a re-vote.  Mayor Douglass said approving the snow removal with the budget one year at a time made sense, concluding by saying the formula for payments should not be a reason to vote against it because the method can always be discussed and changed.  It was determined it will be placed on next month’s agenda. 

City Attorney's Report 

The City Attorney had nothing new to report. 

UNFINISHED BUSINESS 

Parking Across Street From Driveway Leaves Ingress/Egress Issues:  Mrs. Sue McNamara who lives at 16814 Kehrsdale Drive in the Kehrs Mill Estates Subdivision spoke about her issue when vehicles are parked across the street from her driveway and the trouble she has.  A lengthy discussion ensued.  When asked by Alderperson Setnicka how the neighbors feel about a sign being placed on their property, Mrs. McNamara responded that she has not asked them.  Three of the Board Members mentioned the bushes and decorative rock next to her driveway and asked why she couldn’t remove them which would give her better egress.  Alderperson Schultz commented that if the sign were tucked into the evergreens as suggested by Mrs. McNamara, how could anyone see the sign?  To which she responded it would be seen. Discussion turned to painting the curb instead of placing a sign, then to placement of two signs.  Mention was made that one sign could state “No Parking “x” number of feet”.   

The City Attorney reminded the Board the streets in Kehrs Mill Estates are privately owned and the request should be generated by the Trustees.  The President of Trustees, Artie Ahrens, was in attendance and when asked if he thought removing the plantings and decorative rock would eliminate her problem, he responded, “Why should someone have to take out shrubbery to resolve a solution?  She does have a problem.”  To which Alderperson Setnicka said the neighbors don’t necessarily want their landscaping changed with a sign either.  Alderperson Schiller said she would not want two signs in the front of her house and even if she couldn’t see the signs, her guests could.  The discussion concluded when Mayor Douglass asked Trustee Ahrens to send a formal request to the City if they were so inclined. 

Sgt. Schuengel:  The city requested three bids in the middle of the month but has received no quotes, as yet.  This will be on next month’s agenda.   

NEW BUSINESS 

Codification:  The city received one bid and is awaiting more.  This will be included on next month’s agenda.   

Employees Insurance:  The city received a bid at the end of the month without enough time to disseminate to the Board Members.  This will be included on next month’s agenda.   

Name Change on Ordinance 15-01:  Mayor Douglass mentioned Meridian’s request to change the name on the Ordinance which passed July 2015 from Meridian Waste to Here to Serve Missouri Waste Division d/b/a/ Meridian Waste Services at their attorney’s request.  A motion was made by Alderperson Dan King to change the name on Ordinance 15-01, seconded by Alderperson Meyer.  A voice vote was taken to approve the change of name with a unanimous affirmative result and the motion was declared passed. 

Audit:  Alderperson King made a motion to approve payment of invoices in the amount of $71,635.03 seconded by Alderperson Schultz.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed. 

Alderperson Schiller made a motion to adjourn, seconded by Alderperson Setnicka.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:40 p.m. 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk

 

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