Minutes of April 2016 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Clarkson Executive Center), April 5, 2016.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

PRESENT

Ward

ABSENT

Mayor Scott Douglass 

 

 

Alderperson Jim Meyer 

Ward 1

 

Alderperson Dan King

Ward 1

 

Alderperson Honora Schiller

Ward 2

 

Alderperson Amy Setnicka Ward 2     

Alderperson Scott Schultz

Ward 3

Alderperson Lin Midyett Ward 3

Also in Attendance:

City Attorney:  Patrick S. Butler
City Clerk: Michele McMahon 

Alderperson Midyett made a motion to accept the Minutes from the March 1st meeting.  Alderperson Schultz seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.   

REMARKS, PETITIONS AND COMPLAINTS 

There were no remarks, petitions or complaints.   

REPORTS 

St. Louis County Police Report:  Officer Wehner reported on the March 2016 Activity in the City.  There was mention from the Alderpersons of mailboxes being knocked down to which Officer Wehner suggested the police should be called once this is observed.  He said to call the non-emergency dispatch line and even if a report isn't taken regarding the vandalism, each officer will relay to the next shift to look for potential vandals.  Alderperson Schultz mentioned that Trustees should also be called.  In his subdivision, mailboxes are often knocked down by snow plows.  When that happens, the plowing company will either repair or replace them. 

Discussion took place regarding benches being vandalized in Forest Hills Subdivision.  Apparently they are being dismantled and pieces placed elsewhere.  Outdoor lighting belonging to homeowners was also mentioned as having been vandalized.  Mayor Douglass reported he spoke with neighbors but no one saw or heard anything. 

Mayor’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of March 2016 was $10,409.50. 

Revenue/Expense Report:  Mayor Douglass reported the revenue looked good for the month with the exception of real estate tax, which he thought would have been higher.  Expenses were down year-to-date with an $8,000 difference from the budgeted amount.  He concluded by saying we will fall short of the end-of-year budgeted amount of $944,400 revenue by approximately $20,000 and might be able to reduce our expenses from the $873,270.80 budgeted amount, to $823,000. 

Requesting Bids for Auditor:  He said we are going out for bids this month for a new auditing firm. 

Trash Bids:  He said we will wait until next month to see what increase we are being quoted for trash service which will tell us if we need to go out for bids this year. 

Alderpersons' Reports 

Sgt. Schuengel's Memorial:  Alderperson Setnicka reported the Kehrs Mill Trails Home Owners Association will be meeting April 19th and will discuss the memorial bench at that time.  Last month, the Trustees asked the Memorial Committee if the City would accept the liability for any damage regarding the possibility of vandalism of the proposed bench.  She reported that she called the company bidding on this and found it would cost $195 to remove the bench should it ever be vandalized or damaged and reminded everyone the price for the granite memorial bench; delivered, installed and engraved, is $1,890.  Alderperson King, who also serves on the Committee, said there were several locations for the bench but he would rather have the trustees choose the location.  He also reported that given the second round of vandalism of the benches in Kehrs Mill Trails, it has him thinking about the downside of a bench.  He mentioned a less attractive nuisance for vandals might be a plaque mounted to the guard house.  Conversation turned to the idea of a plaque or tribute being installed in City Hall.  During the course of this discussion, there were motions made, seconded and withdrawn but the final motion, receiving a unanimous affirmative vote, was to defer this to a later date to look for additional options. 

Everyone agreed Alderpersons Setnicka and King have done a lot of work on this and would be saddened to see it scrapped.  Alderperson Meyer thanked both Members of the Committee and said he appreciates the work they've done.   

       PUBLIC HEARING 

City Clerk, Michele McMahon, read the Notice of Public Hearing for the first item - to consider wall signs at 2997 Clarkson Road.  Dr. Alizadeh introduced himself and stated his original request was for two lighted wall signs indicating ORTHODONTICS.  That Planning and Zoning Hearing was held in December and at that time, he was denied.  He subsequently changed the request to two non-illuminated signs.  He said the reason for his request is to make his business more visible.  The second Hearing was held March 22nd and his proposal received a vote of 2-3 recommending against both signs; but a unanimous affirmative vote recommending one, non-illuminated sign.   

Mention was made of the four residents that called City Hall; wrote; or attended the two public hearings.  Two were opposed to lighted signs and said they would be okay with non-illuminated signs; one considered the signs too big; and one was okay with the proposal as long as the signs were non-illuminated.  One of those attending the first hearing stated they would prefer Dr. Alizadeh consider the Commission's suggestion to enlarge the size of the street numbering which would better identify the building.  

Alderperson Schiller, who also serves on the Planning and Zoning Commission, mentioned that during the hearing, the idea that all signs thus far in the City, referred to the business name opposed to advertising a service.  She worried about that setting a precedent.  Dr. Alizadeh mentioned that ALIZADEH & SCHREINER ORTHODONTICS on the building would be too long.  Discussion on the first agenda item for the Public Hearing ended at 8:20 p.m. 

City Clerk, Michele McMahon, read the Notice of Public Hearing for the second item - to consider a new definition of Family.  Mrs. Frances Babb, of the Kehrs Mill Estates Subdivision, spoke against changing the definition because it would remove Group Home from the City Code.  The City Attorney, Patrick Butler, said this change is not intended to change the Group Home portion of our code and we are in compliance with the State Statute regarding Group Home.   

The Public Hearing closed at 8:25 p.m. 

Alderpersons' Reports - Continued 

Drug Take Back:  Alderperson Meyer mentioned the Drug Take Back will be held in this building on April 30th.   

City Attorney's Report 

There was no report. 

UNFINISHED BUSINESS 

There was no unfinished business.   

NEW BUSINESS 

BILL NO. 0453 - AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALIZADEH ORTHODONTICS AUTHORIZING THE LOCATION OF LETTERING AT 2997 CLARKSON ROAD IN THE CITY OF CLARKSON VALLEY, MISSOURI. 

A motion was made by Alderperson Meyer to discuss and pass Bill No. 0453.  Alderperson Midyett seconded the motion.  Mayor Douglass read Bill No. 0453 for the first time and stated this ordinance is presented tonight as modified by Planning and Zoning.  There was discussion as to how two signs could be voted on opposed to one.  A motion was made by Alderperson King to vote on one sign as proposed by Planning and Zoning.  There was no second.  Alderperson Meyer made a motion to vote on two signs, as originally requested, seconded by Alderperson Setnicka.  Mayor Douglass read Bill No. 0453 a second time as amended.  A roll call vote was taken, with the following results.  Ayes: Meyer, Midyett and Schultz.  Nays:  King, Schiller and Setnicka.  Whereby, Mayor Douglass cast the tie-breaking vote of aye and declared Bill No. 0453 passed and is now Ordinance No. 16-01. 

BILL NO. 0454 - AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CLARKSON VALLEY, MISSOURI, IN TITLE IV: LAND USE, CHAPTER 405: GENERAL PROVISIONS, SECTION 405.040: DEFINITIONS BY ADDING A NEW DEFINITION FOR FAMILY. 

A motion was made by Alderperson Schultz to discuss and pass Bill No. 0454.  Alderperson Meyer seconded the motion.  Mayor Douglass read Bill No. 0454 for the first time.  There was no discussion.  Mayor Douglass read Bill No. 0454 the second time.  A roll call vote was taken, with the following results.  Ayes: King, Meyer, Midyett, Schiller, Schultz, and Setnicka.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0454 as having passed and is now Ordinance No. 16-02. 

Audit:  Alderperson King made a motion to approve payment of invoices in the amount of $65,144.83 seconded by Alderperson Schultz.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed. 

Alderperson King made a motion to adjourn, seconded by Alderperson Setnicka.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:40 p.m. 

 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk

 

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