City of Clarkson Valley
Missouri

Minutes of April 2002 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), April 2, 2002.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Jim Sharp Ward 1
Alderperson Susan Shea Ward 1
Alderperson Honora Schiller Ward 2
Alderperson Victoria Brenner Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

A motion was made by Alderperson Gatto to approve the Minutes of March 5, 2002, seconded by Alderperson Twichell. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.


REMARKS, PETITIONS AND COMPLAINTS:

Mrs. Ellen Brody, a resident of the Kehrswood Subdivision, spoke regarding a sidewalk along Kehrs Mill Road on Marquette High School property that was recently constructed by the St. Louis County Department of Highways and Transportation. She is having a problem when traversing the sidewalk because water tends to collect. Mayor Douglass said he would call St. Louis County and ask them to investigate.

Mr. David Groce, a resident of the Dunhill Subdivision, related that he and a few of his neighbors heard rumors that the Graeler property, located on Clarkson Road between the high school and the funeral parlor, was being considered for annexation into the City of Chesterfield. Mayor Douglass said he, too, heard these rumors and Alderperson Gatto mentioned that Alderperson Brenner brought this subject up at a Board Meeting several months ago. He said that he has not been approached by anyone regarding this and went on to say that he is meeting with the Mayor and City Administrator of the City of Chesterfield next week and will ask them if they have either approached or been approached by Mr. Graeler. City Attorney, Patrick Butler interjected that a simplified consensual annexation requires that the Boards of both cities grant approval of the transfer and because Clarkson Valley's Board would not approve, a transfer is not likely to happen.

Mayor Douglass spoke, saying that it was with sadness he report this would be the last meeting Victoria Brenner would be attending as an Alderperson (at least for the time being) and read the Proclamation addressed to her. He presented a plaque on behalf of the City to recognize the contributions she made over the years. She was given a round of applause from all those present.

Mayor Douglass then introduced Del Germann and announced that Mr. and Mrs. Germann recently moved out of the City. He heartily thanked Del for his contributions to the City over the years and said that Del served as a member of the Board of Aldermen from November 1991 until April 1995, served as a Member on the Board of Adjustment since 1990, and has been a Member of the Planning and Zoning Commission since 1996. He read a Proclamation and presented him with a plaque and declared he would be missed. Mr. Germann thanked everyone and said it was truly an honor to have served the City. He said he was fortunate over the years to have worked with such fine people as Mayor Douglass, Frank Hodgdon, and Mary Ann Gatto, among others. He received a round of applause.


REPORTS

Ballwin Police Report:

Captain Saulters reported that members of the Ballwin Police Department would be scrutinizing the traffic situation at Marquette High School. Mayor Douglass explained that traffic on Clarkson Road and Kehrs Mill Road is very congested and presents major problems on mornings when school is in session.

New Business

Mayor Douglass asked the members of the Board of Aldermen for their permission to move the agenda item (b) Informative Presentation - Rockwood School District - Early Childhood Center in order for the presenters to have an opportunity to depart at a decent hour. By voice vote, everyone agreed to amend the order of the Agenda.

Rockwood School District - Early Childhood Center: Jim Glenn introduced himself by saying he was the Program Manager for the Bond Issue. He thanked the Members of the Board for allowing the presentation and said he was asking for authorization to begin construction. He stated the completion date for the Early Childhood Development Center was set for December 16, 2002, which he agreed was fairly aggressive but not impossible to accomplish. He went on to say that Glenn Construction obtained permits so far from Metro West Fire Protection District, Metropolitan Sewer District (MSD), St. Louis County for the Mechanical, Electrical, Plumbing and Fire Protection permits and approval from Clarkson Valley's Architectural Review Committee. Mr. Larry Suda, the architect for this project, presented of the way the building would look by showing samples of brick and elevations.

Alderperson Gatto shared her concerns regarding the traffic study. She noticed that the peak time of traffic flow is from 7:00 a.m. to 7:25 a.m. and would like to know that the contractors have anticipated that the construction workers' automobiles may interfere with the 7:00 a.m. traffic congestion. Mr. Glenn told Alderperson Gatto that the workers should arrive at 6:45 a.m. in order to be on site and ready to begin work at 7:00 a.m., their starting time. There should not be a problem, but he did promise to look into the matter and thanked her for bringing it to his attention. He agreed to provide a phone number to call, in case of difficulties.

Alderperson Twichell inquired as to their intent for future landscaping, stating that people behind the school are directly affected by this new building. Larry Suda answered the question by stating the plans call for extensive landscape features and said there have been efforts to create a berm to the front of Valley Road. They plan to sod and irrigate toward the rear of the property and eliminate an existing ponding problem, all of which has been approved by MSD. There will be a metal picket fence (an aluminum fence that replicates the look of wrought iron fencing) on top of the retaining wall. Regarding the retaining wall, the grades taper at both ends and the wall will be nine feet (9') at the highest point. It will be constructed of a unit masonry product, giving a natural stone-like appearance.

The Board Members gave approval to begin the project, however there are four items that require clarification: 1) the color of the retaining wall; 2) additional information regarding landscaping; 3) explanation and sample of the color of trim (i.e., clear anodized); 4) a more clear definition of "metal picket fence". This information is to be provided to the Building Commissioner before the next meeting.

Mayor Douglass and the Members of the Board thanked the representatives for the Early Childhood Development Center construction project for their time.

Mayor's Report

Mayor Douglass reported on the following:

Court Report: The total amount collected for traffic fines and court costs for the month of March 2002 was $19,183.06.

Board of Adjustment Hearing: Mayor Douglass reported that, once again, the Carson's and Altepeter's are on the Agenda for a Hearing Before the Board of Adjustment, which is set for Wednesday, April 3, 2002 at 7:30 p.m.

New Sign Ordinance - Realtors Alerted: Mayor Douglass informed those present that St. Louis Realtors Association was notified of the change of the Signage Ordinance and soon we would be seeing fewer realtor signs at the subdivision entrances. Advertising on Rights-of-Way: Mayor Douglass spoke with members from MoDOT who confirmed that advertising in the right-of-way is illegal in our City and we are able to remove these errant signs. He interjected that the City Counsel signs are not on the right-of-way (they are on common ground within the subdivision entrances) and are considered legal.

Town & Country Deer Ordinance: He asked the Members of the Board to read the Town & Country Deer Ordinance over the next week or two. He said this information would give background that will aid in our efforts to possibly create our own ordinance. He further explained that the Missouri State Department of Conservation has ideas and options they feel are feasible for our City.

Phase II Storm Water Planning Committee - Mission & Goals: Mayor Douglass spoke of the new regulations that come from Federal and State Law on discharge and control of storm water run-off and reminded the Board that in January, we opted to join with MSD and use their approach to storm water run-off. He informed us that the St. Louis area is comprised of five (5) watersheds, further explaining that our City is located in the Missouri River Water Shed along with fifteen (15) other cities. He reported that he agreed to serve on the Missouri-River Planning Committee as co-chair (along with the City of Chesterfield) and on the St. Louis Municipalities General Planning Committee.

This has the appearance, he said, of being a major concern because everything above ground affects storm water: pet waste, car washing, street cleaning, etc. He said that he intended to host a Subdivision Trustee Sharing of Information Meeting but will now definitely hold that meeting sooner rather than later because this will adversely affect each subdivision. He concluded by saying the county committees must have all plans in place by March 2003.

Front Porch Extending Ten Feet (10') Beyond the Front Building Line: Mayor Douglass reminded the Board that approximately two years ago a resident that was building a newly-constructed home, requested that his front porch be allowed outside the front building lines and was denied by reason of definition of code (structure). He explained that the City received a copy of a letter addressed to the Architectural Review Board Members and copied to Norman Fott, Building Commissioner, from an attorney whose client is a resident of our City. They have a similar desire to build a front porch that would encroach upon the front building line. The letter identified the Architectural Review Board as the party that turned down this resident's Application. Mayor Douglass explained that the Architectural Review Board did not deny the Building Permit. In fact, the Board approved the aesthetic value of the proposal, and merely pointed out that the building would encroach upon the front building line.

Mayor Douglass explained that because the Architectural Review Board Members received such a letter from an attorney, and given the nature that they review approximately seventy-five applications each year, all gratis, he asked the Alderpersons to think about the purview of the Architectural Review Board. In Chesterfield, for example the Architectural Board only reviews major projects such as subdivisions and shopping centers. He asked the Board to consider paying an architect to review the plans that come to the city. Alderperson Twichell stated she believes it is optimal that more than one person reviews the plans. Alderperson Schiller commented she was pleased the Architectural Review Board caught a code infraction. Mr. Fred Twichell, Trustee of Forest Hills Club Estates, stated his desire that subdivisions should have veto power, further questioning the Board "why do the trustees review the plans if they don't have the power to veto?" Mayor Douglass closed the conversation by asking the Board to consider contracting services for a City Architect.

Home Occupation: Mayor Douglass said that City Attorney, Patrick Butler drafted a paragraph on Home Occupation and it would be e-mailed within the next day or two. He said the City is in the process of setting a date for a Planning & Zoning Hearing to discuss this along with the elimination of nameplates in the Special Use Permit regarding non-permitted signs. The Board will be advised as soon as the date is known.

Alderpersons' Reports

CitiMortgage Parking Lot: Alderperson Twichell asked if Mayor Douglass was in further contact with the City of Ellisville regarding the berm. The berm is to disguise the parking lot currently under construction at CitiMortgage. Mayor Douglass said he would check with Ellisville's City Engineer. Alderperson Gatto informed Mayor Douglass that a resident of Clarkson Farm Subdivision asked her if the City has attended any more meetings. Mayor Douglass said there were no more meetings.

Sound Barrier Wall: Alderperson Schiller explained that the flags along Clarkson Road, all the way from the bank to the south entrance of Forest Hills Club Estates, are to mark utilities in order for Missouri Department of Transportation (MoDOT) to know where everything is located. A resident of Clarkson Farm Subdivision related that he received a letter from MoDOT that stated it would be holding meetings in the next few months for the residents to attend that were directly affected by the wall. He stated that he was in favor of the wall and asked if the State could rescind its offer. They would not rescind, Alderperson Schiller said, but related that she asked the State if any community had ever turned down an offer, to which MoDOT informed her that that had never happened. Alderperson Gatto said construction on the wall would not take place until 2003. Alderperson Twichell asked everyone to think about these walls when passing them and when you find one that is particularly attractive, she asked that you jot down the nearest intersection and make note of its location. Better yet, she said, please take pictures.

Newsletter: Alderperson Gatto reported that the Newsletter went out last month and everyone thanked her.

Web Site: Alderperson Gatto reported that she visited an interesting web site of Pleasant Valley Forest Subdivision, which is in our City. City Clerk Michele McMahon had informed her about the site. She said it contained history, pictures and general information and she thought it might be a great idea to link our web site to their web site. She wondered if other subdivisions might have a web site and volunteered to contact them to first, see if they have a web page, then second to ask permission to link. Everyone liked that idea and thanked her.

Attorney's Report City Attorney, Patrick Butler stated that a Board of Adjustment Hearing would take place on Wednesday, April 3.

Unfinished Business There was no Unfinished Business.

New Business - Continued Town & Country's Deer Ordinance: City Attorney, Patrick Butler handed out a letter that he received from a resident of the Kehrs Mill Trails Subdivision; Louis J. Basso. Mayor Douglass explained that he would attempt a meeting this week with an urban biologist from the Missouri Department of Conservation.

Audit: Alderperson Twichell made a motion, seconded by Alderperson Sharp, to have invoices in the amount of $65,584.59 approved for payment. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

A resident of Kehrs Mill Trails Subdivision, Mr. Harvey Phillips, stood and spoke about a letter he wrote to the City. His question to the Mayor and Aldermen: if one were replacing a deck, would the City consider waiving the obligation to have the drawings sealed by an engineer or architect? Mayor Douglass explained to Mr. Phillips that the City has an ordinance that requires all plans to be sealed by a licensed engineer or architect.

A motion was made by Alderperson Twichell to adjourn the meeting. Alderperson Schiller seconded the motion. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. The meeting adjourned at 9:00 p.m.


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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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