MINUTES

Planning and Zoning Commission

September 30, 2009

 

 

            The Clarkson Valley Planning and Zoning Commission, pursuant to notices published in the West Newsmagazine on Wednesday, September 16th and the Clarkson Valley website since September 8th and letters mailed to residents living within 500' of the proposal on Tuesday, September 8th, met at City Hall on Wednesday, September 30, 2009 in the Fru-Con Center's third floor Presentation Room at 15933 Clayton Road to consider four agenda items and to make recommendations to the Board of Aldermen and the Tower Commission. 

 

            Planning and Zoning Commission Members present were:

 

                        Frank W. Hodgdon III, Chairman

                        Susan Shea

Artie Ahrens

                        Gregg Bogosian

                        Anne Grabner

                        Lin Midyett

 

Commission Members John Cloute and Jerry Litschgi were not able to attend.

 

The City Clerk, Michele McMahon, also attended.

 

            Through discussion it was determined there was an item on the agenda that would not be discussed at this meeting due to non-publication of legal notice. Another public hearing will be held as soon as possible.

 

            After the meeting was called to order, the Chairman read the Notice of Public Hearing for the (amended) agenda items being considered tonight:  1.) To discuss a request from Midwest Music for approval of their request for a Special Use Permit for signage larger than four (4) square feet at property known as 15977 Clayton Road and to make a recommendation to the Board of Aldermen. 2.) To consider Clearwire Communications’ request to locate three (3) panel antennas with back mounted amplifiers, up to three (3) microwave antennas, ranging in size from one to three feet in diameter, with rear mounted radio modems at 106’ on the existing 120’ monopole owned by Cricket Communications and an equipment cabinet (54” h x 45” w x 27”d) located on either a concrete slab or prefabricated steel platform (no expansion of the existing compound is needed) and to make a recommendation to the Tower Commission. 3.) To make a recommendation to the Board of Aldermen to consider changes to the existing Municipal Code of the City of Clarkson Valley to allow vinyl-coated chain-link fencing for use in the C and PC Districts as part of an approved storm water control system, including detention and/or retention systems.  The specific location, color, height, wire-gauge, and design of the vinyl coated chain-link fencing must be specially approved by the Board of Aldermen.  4.) To consider changes to the existing Municipal Code of the City of Clarkson Valley to grant exceptions of emergency escape and rescue openings (means of egress) to the adaptation of the IRC 2003 in Section R310.5 Alterations and Additions: Unfinished basement spaces being converted to habitable space other than sleeping rooms… and to make a recommendation to the Board of Aldermen.

P&Z 9/30/09

Minutes - Continued

Page 2

 

 

Mr. Jerry Roberts, owner of Midwest Music Electronic Services, Inc. was given the floor.  He said that at the previous hearing in early spring, his property was mentioned as being one of the least attractive sites in Clarkson Valley.  He said after that meeting he looked around his property and found it to be true.  He has since planted shrubs and pulled up the gray metal signs.  Instead of putting up more parking-type signs, he will stencil onto the blacktop.  He spoke about his plans for the permanent business sign with a piano shape on the end and with an LED message board which will change periodically.  There were questions as to where the sign would be placed and oriented (perpendicular to the building); the color of the background and lettering of the LED portion of the sign; candlepower; 4’ x 8’ is the smallest LED-type sign that can be purchased; when the St. John’s building is finished, they will want a sign - will that undermine yours? 

 

            Frank Hodgdon and Susan Shea asked Mr. Roberts if he would prefer this Board grant him an extension for the temporary sign and table this request until that time that St. John’s Mercy submits its request for signage?  When the placement of that sign is known, it would give him an opportunity to coordinate the location of his sign.  That would also give Mr. Roberts time to receive answers to the questions posed at this meeting. 

 

Mr. Hodgdon took a vote on the following:  The Planning and Zoning Commission recommends to the Board of Aldermen that they extend the use of the temporary sign with a date consistent with the timing of St. John’s proposal for permanent signage.  A roll call vote was taken with the following result:  Ayes:  Ahrens, Bogosian, Grabner, Hodgdon, Midyett and Shea.  There were no nays.

 

            Mr. Steve Ward of Ward Development Services introduced himself and stated his firm represents Clearwire Communications, partnered with Sprint.  They are proposing locating three (3) panel antennas with back mounted amplifiers, up to three microwave antennas, ranging in size from one to three feet in diameter, with rear mounted radio modems at 106’ on the pole, and coaxial cables housed in one – two (2”) inch diameter conduit.  The addition will cause no increase in the height or appearance of the structure.  The ground base equipment consists of an equipment cabinet (54” h x 45” w x 27” d) located on a prefabricated steel platform.  No expansion of the existing compound is needed for this design   Alderperson Shea asked the number of possible users for this monopole, to which he responded four – but he said it depends on the size of the antennas, etc. 

 

            Chairman Hodgdon said the purpose for the review of this tower is to see if it is compatible with the City.  Our recommendation, he said, is passed to the Tower Commission.  Our job is to discuss the aesthetics portion of the project.  A roll call vote was taken with the following result:  Ayes:  Ahrens, Bogosian, Grabner, Hodgdon, Midyett and Shea.  There were no nays.

 

The Special Use Permit request for St. John’s Mercy construction signage was tabled unanimously. 

 

For those not familiar with Agenda Item 4, Frank Hodgdon explained the detention pond on the Fru-Con property and how, when the St. John’s proposal came along with the additional blacktop surface and surface roof, a better way of meting out water off the property was mandated by MSD.  He said that because of the depth of water and the heights of the various retaining walls, fencing was required.  Through discussion at a previous Planning & Zoning hearing, it was determined that vinyl-coated chain link fencing was the safest and least obtrusive material because a person could not reasonably climb over the fence and you can see through it.  A roll call vote was taken with the following result:  Ayes:  Ahrens, Bogosian, Grabner, Hodgdon, Midyett and Shea.  There were no nays.

 

            The last issue was tough.  Everyone had a problem with it.  Smoke alarms do not help you get out of a burning building.  Artie Ahrens had personal experience with this in 2004 when he finished his basement.  At a much higher cost, he opted for the egress and had the contractor chop through the concrete foundation to make bigger windows.  He said that Monarch Fire District defined a basement bedroom as a room with a door and a closet.  After discussion, the Chairman called for the vote:  Ayes:  Ahrens, Bogosian, Hodgdon, Midyett and Shea.  Nays:  Grabner. 

 

 

            The meeting adjourned at 8:35 p.m.

 

                                                            Respectfully submitted,

 

 

 

 

                                                            Frank W. Hodgdon III

                                                            Planning and Zoning Commission

                                                            City of Clarkson Valley